Administrative Assistant

Do you want to work with a company that has been ranked in the top 5000 of America's Fastest Growing Privately-held companies and has received the NJ Top Workplaces award for five consecutive years? Resources Real Estate is looking for enthusiastic, energetic people to join their admin staff. Must be organized and able to multitask, work well with others, have an extensive knowledge of Google Workspace and have advanced computer skills. 

Job Description Summary

Reporting to Resources Real Estate’s Operations Manager, the Administrative Assistant is a support role for the company’s Colts Neck sales office while also assisting the agents of Resources Real Estate. 

Ideally, Position will offer an opportunity for a strategic thinker who is eager to take initiative, foster an environment of greater productivity and is willing to be held accountable for results.

General Responsibilities:

• Position will be responsible for general administrative duties including extensive phone coverage, mail distribution and maintaining appearance of office
• Position will greet visitors

• Position will assist agents with office needs and systems including MLS database systems, Dotloop transaction management and other real estate related marketing & technology platforms
• Position will be responsible for printing marketing materials
• Position will be responsible for updating databases including transaction management files
• Position will play a role in onboarding of new agents to the company 
• Position will maintain a positive environment for agents and staff relating to company activities and events, tools and technology
• Position will include other duties and projects, as required 

Minimum Qualifications

• 2-3 years of Administrative Office or Executive Assistant experience, preferred
• Proactive, polished, and professional with an eager demeanor
• Excellent computer skills and a working knowledge of Google Workspace/G-Suite
• Communication is key in this role so excellent verbal and written communication skills are required
• Strong organizational and interpersonal skills with attention to detail in a fast-paced environment
• Ability to prioritize, coordinate, multi-task and demonstrate initiative

Requirements

The ideal candidate will meet with following requirements:

• Demonstrate strong oral and written communication skills
• Strong organization and time management skills relating to both day-to-day activities and long-term projects 
• Strong attention to detail
• Efficient computer skills
• Ability to maintain confidentiality
• High proficiency in Google Workspace (e.g. gmail, calendar, drive, docs, sites, slides, forms, meet)  (2 years experience)
• Past experience with local MLS database systems, Dotloop and other real estate related marketing & technology platforms, a plus
• Basic math skills including addition, subtraction, multiplication, division, percentages, and fractions.
• New Jersey Real Estate Salesperson’s license, in good standing, a plus
• Knowledge of FlexMLS, a plus
• Self-motivated with a high level of energy and enthusiasm.
• Anticipate objections and prepare to overcome them
• Willing to learn and take on responsibilities to enhance the operations of a top sales office

Principal accountabilities for this role

• Strong organizational & followup skills
• Timely completion of assigned tasks
• Extensive Phone Coverage
• Creative problem solving
• Ability to prioritize
• Attention to detail 
• Pleasant phone manner
• Printing 
• General Administrative Tasks
• Positive attitude
• Team-focused

Compensation:

• Part time (25 hrs), 12pm - 5pm, M-F