Junior Office Generalist

Job Title: Junior Office Generalist

Summary 

Processes and generates financial data for all dealership departments, which together represent the accurate financial condition of the business. Provides accurate reporting to the dealer/general manager and is responsible for accounting office and administrative functions. Reports to Controller, Chief Finance Officer and Senior VP - Finance.
 

Essential Duties 

• Hires, trains, and supervises office personnel.
• Analyzes and organizes office operations and procedures.
• Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer's format and time frame.
• Controls all posted documents, including time records, vehicle deals, commissions and additions and changes to inventory.
• Prepares daily bank deposit and cash report.
• Maintains an effective cash management system. Forecasts cash needs.
• Controls petty cash amounts for dealership and sales department.
• Provides a timely daily operating control (DOC) and keeps the dealer/general manager informed about trends.
• Reconciles select accounts monthly.
• Approves adjustments to inventory and receivable accounts.
• Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate.
• Prints monthly journals, schedules and general ledger. Closes month by processing accounting month-end.
• Participates in the preparation of short and long-term forecasts.
• Assists in completion of regular review/audit.
• Ensures compliance with all government regulations.
• Assists with processing payroll on a timely basis; posts payroll and maintains payroll records.
• Assists with preparation of tax reports, tax deposits and tax returns in a timely, accurate manner.
• Prepares employee health/life benefit payments.
• Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly.
• Administers charge-back program for late charges to inventory.
• Prepares monthly floor plan report for use in commission calculations.
• Prepares sales commission/chargeback detail reports.
• Manages the payoff of vehicle floor plan and works with bank representatives.
• Approves new charge accounts and oversees collection of past due accounts.
• Compiles information and prepares reports as requested by management and/or dealer principal.
• Cross-trains a qualified substitute.
• Assists with processing paperwork for new employees and terminations.
• Assists in maintaining confidential employment files and data.
• Maintains a professional appearance.
• Attends managers meetings as requested.
• Other tasks as assigned. 
   

Marginal Duties 
As assigned

Supervisory Responsibilities 
In consultation with Controller and Executive team, supervises office personnel.

Qualifications 
 To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience 

• Four to ten years related experience and/or training; or equivalent combination of education and experience.
   
   

Language Skills 

• Ability to read, analyze and interpret financial reports and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups and/or boards of directors.
   
   

Mathematical Skills 

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.
   
   

Reasoning Ability 

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
   

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 

Work Environment 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.