Fine & Performing Arts Coordinator

Job Title:  Fine & Performing Arts Coordinator

Work Calendar:  197 days

Work Hours:  7:30am – 4:00 pm Monday - Friday (8 hours)

Must have flexibility in work schedule to be available for productions

Classification:  IIIC

Job Summary:  The position of Fine & Performing Arts Coordinator is done for the purpose of overseeing the day to day operations of the Reynolds High School Fine & Performing Arts Center to include daily administrative support functions; overall production coordination for auditorium productions and art productions to include scheduling, organizing, and coordination of exhibits, and overseeing student workers; maintenance of equipment including ensuring safety requirements are met; and serving as a liaison to staff, parents, students, and outside community groups who use the facility.

Essential Functions:

• Work collaboratively with the fine and performing arts staff in addition to other Reynolds School District staff to carry out all assigned duties.
• Supervise the daily operations of the fine and performing arts building during school days.
• Coordinate and supervise all school day, evening, and weekend events that take place in the fine and performing arts building throughout the calendar year.
• Maintain confidential records and information. 
• Assist with website articles, daily announcements, and email announcements to both staff and community.
• Develop mail, email, Facebook and other media contact lists to advertise for all fine and performing art productions.
• Assist and support hired accompanists, music tutors, theater technicians and other outside vendors when requested.
• Support the fine and performing art teachers with daily tasks and other duties both during and outside of the regular school day.
• Attend all monthly department and faculty meetings.
• Serve as a member of the Calendar Committee and assist school administration with the maintenance of the Tandem calendar system.
• Work with administration to create a detailed teardown and setup schedule for all calendared events in the fine and performing arts building.

Auditorium Productions

• Schedule and organize student technicians throughout the year to work on fine and performing art events.
• Maintain and repair sound, lighting, and other equipment to be used for a variety of events throughout the year.
• Assist and advise the building staff in the design of all stage props and equipment.
• Attend all productions in order to supervise and monitor all operations.

Art Productions 

• Assist with annual art productions such as the Senior Art Show and Art Auction.
• Manage student workers and help with gallery maintenance needs and events. 
• Facilitate all aspects of exhibition requirements including moving and storing of art works, documentation and sales of art works, scheduling of artists, web announcements, and press releases. 
• Coordinate installation of exhibits for maximum public viewing and visual impact.
• Work with Mt Hood, PSU and local community to foster interest in and access to the Reynolds Contemporary Art Gallery. 
• Attend all art and other building events to supervise and monitor the use of equipment.

Community Liaison

• Develop and maintain relationships with community groups who currently rent the building for special events.
• Build and establish relationships with new community groups interested in facility rental.

Safety

• Serve as a member of the Safety Committee and attend monthly meetings.
• Assess general maintenance, safety issues, and repairs to the fine and performing arts building with school administration.
• Monitor supplies and other materials for building staff.

Qualifications:

• Experience Required:  Prior experience working with high school students with increasing levels of responsibility preferred.

• Skills, Knowledge and/or Abilities Required:
• Skills to plan, organize, and oversee events; operate standard office equipment including computer, telephone, printer and copier; effectively use Microsoft Office computer applications including Word, Excel, Outlook, and PowerPoint; communicate effectively in English both orally in person and by phone and in writing; use correct spelling, grammar, and punctuation. Capable of using a fly system, including how to load weights on an arbor.
• Advanced Knowledge of sound, lighting, and other equipment to setup the auditorium for a variety of productions and operation of an ETC 48/96 light board for drama, music, and other productions.
• Knowledge of circuit loads and patching.
• Abilities to stand/walk/sit for extended periods of time; keep and maintain accurate records, understand and carry out oral and written instructions, effectively communicate with and direct students.
• Significant physical abilities include frequent lifting of up to 50 pounds and occasional lifting of up to 100 pounds in a safe manner; climbing ladders, moving in the catwalk, and using a Genie lift; pushing/pulling balancing, stooping, reaching/handling/manual dexterity, talking/hearing conversations and other sounds (potential hazards), visual acuity/depth perception with or without visual

• Education Required: High School Diploma or GED required.
• Licenses, Certifications, Bonding, and/or Testing Required:  Oregon Fingerprint and Criminal background check clearance.