Executive Assistant

VACANCY NOTICE DATE: 03/07/2022

EXECUTIVE ASSISTANT

Rhode Island PBS Foundation

WSBE-TV/DT

APPLICATION PERIOD: All resumes must be received or postmarked on or before March 21, 2022.

DUTIES & RESPONSIBILITIES: SEE ATTACHED POSITION DESCRIPTION

APPLICATIONS: A current resume including education and work experience is acceptable as an application. Please indicate the position for which you are applying. Please deliver, mail or email ( NO PHONE CALLS, PLEASE) to:

MARY-CATHERINE ARMSTRONG

DIRECTOR OF FINANCE AND ADMINISTRATION

RHODE ISLAND PBS FOUNDATION

50 PARK LANE

PROVIDENCE, RI 02907-3145

Fax: 401-222-3407

RHODE ISLAND PBS FOUNDATION ARE AN AFFIRMATIVE ACTION/EQUAL

OPPORTUNITY EMPLOYER

Position: Executive Assistant

Full Time: Yes

Reports to: President

Supervises: No direct reports

Exempt / Non Exempt: Non-Exempt

Basic Function: Provide high-level administrative support to the President and other key managers by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Specific Duties (including but not limited to):

• Type reports, memos, letters and other documents using word relevant computer software.
• Manage data and prepare reports for management and Foundation Board.
• Record, type and distribute meeting minutes for all Board and Committee meetings.
• File and retrieve corporate documents, records and reports.
• Open, sort and distribute incoming correspondence, including faxes and email.

Education / Experience / Qualifications:

• Comfortable in a fast-paced environment with multiple tasks and projects at hand
• Able to organize and manage large amounts of files, tasks, schedules, and information
• Self-directed and able to work without supervision
• Energetic and eager to tackle new projects and ideas
• Answers phone inquiries, directs calls for executive team
• Demonstrated experience in working with a board of directors and requisite committees
• Able to perform all clerical duties, taking memos, maintaining files and confidential information, organizing documents as needed.
• Associates Degree in Business or related field preferred
• Three to five years’ prior experience in mid- to senior-level administration, business, management, or related field
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and

Excel); scheduling appointments/updating calendars a must.

• Excellent written and verbal communication skills
• Able to concentrate on multiple problems/tasks at once
• Excellent time management and prioritization skills

Rhode Island PBS is an Affirmative Action / Equal Opportunity Employer.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Providence, RI 02907: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Associate (Preferred)

Experience:

• Microsoft Excel: 4 years (Preferred)
• Microsoft Powerpoint: 4 years (Preferred)

Work Location: One location