Executive Assistant

Rincon Consultants, Inc. is seeking an Executive Assistant to join our team. This position provides high level administrative support to the President/CEO, Board of Directors, and any other executive staff. The Executive Assistant is responsible for managing special projects, scheduling, handling information requests, and enhancing the effectiveness and efficiency of the executive team. The individual in this role must be proactive and possess the ability to manage conflicting priorities of various people, work well with various groups within the organization, excel at time management, and effectively handle internal and external communications.

What Do You Get To Do In This Position:

• Work primarily with the President/CEO, members of the executive team and the Board of Directors to facilitate robust, complex business initiatives
• Manage the President/CEO’s workflow and priorities by knowing their priorities, managing their schedules, anticipating next steps, and relieving them of administrative duties so they can attend to the most pressing business priorities
• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the executive team
• Act as the point of contact for internal and external stakeholders on matters pertaining to the schedules, meeting commitments, and communications for executives
• Manage the executive team’s corporate travel, meetings and offsites by developing itineraries and agendas, booking transportation, arranging lodging and meeting accommodations
• Review, file, and prepare documents to provide pertinent information to the executive team
• Record, transcribe and distribute minutes in various meetings
• Apply the utmost discretion given exposure to the most sensitive company information that others within the company may not be privy to
• Be an ambassador of company culture through engagement with Rincon staff and external clients
• Handle special projects as assigned

This Job Might Be For You If You Have The Following:

• Bachelor’s degree in business administration, communication or related field of study; paralegal certificate helpful
• 3 years’ experience providing executive level support
• Exhibit sound judgment with the ability to prioritize, multi-task and facilitate decision-making
• Demonstrated history of successfully handling sensitive and confidential information
• Professional, collaborative, and effective in communicating across all levels of an organization
• Detail-oriented with the ability to work in a fast-paced environment, and to manage multiple projects, deadlines, priorities, and teams
• Excellent verbal, interpersonal and written communication skills
• Highly organized, adaptable, calm under pressure, and excellent interpersonal skills
• Proficient with Microsoft Office suite of programs (MS Word, Excel, Teams, PowerPoint, etc.)

Rincon Consultants, Inc. is an award-winning leader in providing quality environmental consulting services throughout California. Recognized as the #1 ‘Best Environmental Services Firm to Work For’ by the Zweig Group in 2021. We partner with clients in sectors such as transportation, energy and infrastructure, oil and gas, water, commercial, private development, and government. Our 400 associates in 12 offices located in Northern, Central and Southern California are dedicated professionals who combine their passion with our purpose. 

Total Rewards Package* Includes:

HMO, PPO, HDHP, Health Savings Account options
Three Weeks Vacation accrued in the first year
401(k) / Profit Sharing Retirement Plan
2x/Year Bonus Opportunities
Paid Sick Leave
Eight Paid Holidays
Flexible Spending & Dependent Care
Employer-paid life and long-term disability insurance
Dental, vision, prescription drug
Supplemental life insurance
Volunteer Pay for a Day
Legal Shield, Identity Protection, Pet Insurance
Professional Development
Mentoring
Patagonia Merchandise Partnership
And much more!

*All programs subject to review and change and are provided for regular, full-time employees scheduled to work 30 hours per week

Rincon Consultants, Inc does not accept unsolicited applicant/candidate resumes from search firm recruiters and/or temporary agencies that do not have a signed contract and specified work order with Rincon Consultants. Further, such resumes received will be deemed the sole property of Rincon Consultants and no fees will be paid in the event Rincon Consultants subsequently hires such individual. Rincon Consultants is an equal opportunity employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.