Finance Specialist – Receipts/Accounts Receivable

Job Title:  Finance Specialist – Receipts/Accounts Receivable

Minimum Qualifications:

• Minimum of two years’ experience in accounting, with preference given forexperience in school district purchasing and/or accounting;
• Working knowledge of applicable computer systems, including word processing and database, and spreadsheet software;
• Effective communication skills, both verbal and written;
• Flexibility, organization, decision-making and problem-solving skills; and
• Interpersonal skills, in person, in writing, and on the telephone, with diverse populations.

Preferred Qualifications:

• Associate's Degree or two years of college-level accounting classes. 

Essential Job Responsibilities:

• Review incoming payments for adherence with all Board policies, state laws and regulations, and appropriate accounting information;
• Administer the timely and accuracy of cash receipt activities for the Finance Dept., including preparation of bank deposit slips and recording entries into the financial system;
• Print batch reports;
• Review bank downloads of cash account activity for unrecorded entries, create journal entries, and ensure all debit corrections and returned items have been received from the bank;
• Record deposits made by others within the district such as SAFE Program, gate receipts from athletic events, and Food Service provider entries into financialsystem;
• Expedite processing of improper payments and returned checks by notifying school personnel or Food Service provider employees of potential problems, and preparing journal entry;
• Coordinate Accounts Receivable between departments and/or other external vendors to include Inter-Departmental invoices, Payments In-Lieu Of Taxes (PILOT), etc.;
• Coordinate verification of checks received from school activity funds for timesheet reimbursements checks with the Payroll Dept. before depositing checks;
• Monthly auditing of P-Cards to check for unauthorized charges and correct account strands are recorded;
• Perform payroll related tasks for direct deposit for new employees and changes for existing employees (current system – TalentEd);
• Perform daily bank deposits for payments received via U.S. mail or in-person;
• Posting of revenue batches for Activities Funds including direct online payments;
• Coordinate collection of student lunch balances; and 
• Provide backup coverage for setup of Positive Pay for paper warrants, dispersing inter-office mail, directing visitors, answering phones, checking out vendor cards (Albertson’s, Sam’s Club, etc.).

Additional Duties:

• Comply with administrative directives and regulations, school board policies, andlocal, state, and federal regulations;
• Safeguard confidentiality of privileged information;
• Maintain professional relationships and work cooperatively with employees, the community, and other professionals;
• Maintain professional competence through individual and district training, in-service educational activities, and appropriate self-selected professional growth activities;
• Meet deadlines and work on multiple projects;
• Attend staff meetings and conduct, as may be necessary, training with reference to Cash Receipts or NMPED RFR process; and 
• Employee may be assigned other duties based on the needs of the district during the term of employment.

Work Hours: 

Salary and work year as per adopted Rio Rancho Public Schools Staff Salary Schedule.
  
Application Procedure:

1 Transcript from each Credentialing University or, if you have no college credits, a copy of your High School Diploma or GED Certificate.

An Equal Opportunity Employer

Final salary will be set based upon the Minimum Salary, Education, and Experience.