ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement:

• Ensure all necessary documents (W-9s, COIs, Lien Waivers) have been received
• Directly communicate with Subcontractors when required documents have not been received
• Verify coding of invoices is accurate
• Monitor and track invoice approvals
• Post invoices into accounting system
• Scan and attach invoices in accounting system
• Maintain records and documents for various reporting requirements
• Assist with compiling backup documentation for monthly reporting and draw preparation
• Responsible for printing checks, matching remittance slip with checks, and sending payment to vendors
• Ensure accuracy of employee expense reports and other various reimbursements
• Provide support to other team members as needed, relative to job knowledge
• Other responsibilities assigned by supervisor
• Maintain confidentiality
• Arrives to work on time and prepared

• Attends meetings and seminars as requested

Requirements for the Position:

Multi-tasking abilities Conflict resolution abilities Strong attention to details Customer service background

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

• Sitting for extended periods of time
• Dexterity of hands and fingers to operate a computer keyboard, mouse, phone, mail machine, and any other electronics, also to sort mail.
• Low to moderate lifting of up to 20lbs

Skills & Abilities:

Education:                              Minimum of an Associate’s degree (A.A.) or equivalent from a 2-year college or technical school or job related experience.

Must demonstrate literacy in the English language including reading Experience:                                                Three months to one year of related experience and/or training Computer Skills:      Working knowledge of; Microsoft Office Suite

Certificates & Licenses:                                 Valid State Issued Drivers’ License Other Requirements:                       Authorized to work in the United States

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

N (Not Applicable)          Activity is not applicable to this occupation

O (Occasionally)              Occupation requires this activity up to 33% of the time (0-2.5 hrs/day)

F (Frequently)                  Occupation requires this activity from 33% - 66% of the time (2.5 – 5.5 hrs/day) C (Constantly)  Occupation requires this activity more than 66% of the time (5.5 hrs/day)