What are the responsibilities and job description for the Billing Clerk position at RML Automotive?
Responsible for vehicle sales processing of car deals, including, but not limited to, all finance contracts, lease contracts, bills of sales, odometer statements, trade-in stock cards, disclosures, warranty and title registration forms, rebates and verifying finance regulations have been followed. Responsible for related schedules.
Responsibilities:
- Ensure all the proper forms are in each and every deal. Ensure all paperwork is complete with signatures.
- Ensures all the proper registration paperwork is sent out to be registered within a 24-hour period (including cutting checks if necessary).
- Ensures floor plan payoffs are completed within the flooring guidelines.
- Ensures gap, warranty and all other aftermarket contracts are registered in a timely manner. (Cut checks if necessary).
- Handle paperwork for all wholesale and dealer transfer deals.
- Keeps management team up to date with any missing, incorrect or incomplete paperwork. Keeps them informed of any chargebacks.
- Key in all invoices for all stores.
- Maintain all related schedules.
- Maintaining the used car book (RMV).
- Maintains a professional attitude with co-workers, customers, vendors.
- Prepare all trade-in information.
- Prepare stock cards for all new and used vehicles. Key in all data related to purchases.
- Prepare tax and title documents.
- Receive and process all deal paperwork from F&I departments. Key in all data related to vehicle sales.
- Submits all extended warranty contracts.
- Verify all down payment money has been received. Process 8300 form if applicable.
- Verify all trade in information including pay-off data is correct.
- Verify and follow up on CIT over 10 days.
- Verify contracts for gap, warranty and any other aftermarket products sold.
- Verify incentive information.
- Verify Red Flag and OFAC check has been done. Verify RBPN has been signed.
- Follow up on all payoffs to ensure a quick return of title.
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