What are the responsibilities and job description for the Administrative Assistant position at Robert Half?
- Organizes and expedites flow of work through the division. Initiates follow-up action. Serves as resource to others on departmental procedures or in the resolution of moderate to complex problems or issues.
- Covers reception including greeting visitors, guiding vendors, and receiving shipments
- Composes and produces a variety of business correspondence, reports, confidential documents and/or forms, and related materials.
- Ensures confidentiality and controls access to sensitive information.
- Manages multiple calendars and schedules complex meetings with internal and external stakeholders.
- Coordinates and assists with division functions, as assigned, such as seminars, interview presentations, meetings with funders, etc. Arranges with vendors for catering and logistics for sites/facilities and any equipment needed.
- Assists in budget planning with contracts and grants by providing estimates of costs for items such as travel, equipment, etc.
- Screens and prioritizes incoming calls, emails and requests. Determines what contact or action is required for satisfactory disposition. Responds to inquiries or requests for information or refers to researcher/faculty, as appropriate.
- Sets up new staff and other visitors and volunteers with office space, access cards, parking, keys, computers, email, and other office equipment, as needed. Provides guidance and instruction on company procedures.
- Makes travel arrangements - domestic and international and subsequent expense reports/reconciliation.
If you are interested in this position, please message your resume to Alex Duarte via LinkedIn.
Salary : $60,000 - $65,000
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