What are the responsibilities and job description for the AP Administrator position at Robert Half?
AP Administrator needed for a company between Midland and Odessa. This is a contract role that will be long term contract and will report to the Controller.
As the AP Administrator you will be responsible for:
Responsibilities/Tasks
- Track PowerApp POs and enter on log for up-to-date cost tracking
- Keep track of rentals and create POs
- Create POs and enter on log monthly recurring expenses i.e., housing and rentals
- Transfer PowerApp POs to E1 when approved
- Monitor and communicate PO approvals in PowerApp and E1
- Receive POs in system after approvals
- Payment requests
- New vendor requests
- Contract requests
- Review invoices in TAP queue
o Research invoices that are not being automatically approved
o Add or correct POs on invoices missing POs
o Add coding to direct vouch invoices
o Work with operations on discrepancies of invoices; PO pricing, rental dates, no PO
- Review statements
- Work with vendors
o Inquiries
o PO notifications
o Statements and past due invoices/discrepancies of invoices
- Add pos to chemical purchase log
- Work with chemical inventory at EOM
- Self-reconciliation of PO log, at least twice a month
- Received Not Vouched
- Testing and issue communication for new PO automation system
Requirements
Purchase Orders, Accounts Payable (AP), Expense Reports, Coding, Invoice, Invoice Approvals, Invoice Discrepancies
Salary : $20 - $25
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