Contracts Manager

General Description of duties;The purpose of the position is to provide overall contract management and coordination of the support functions regarding the monitoring of commercial contracts across all departments of the Palm Beach County Sheriff’s Office (PBSO). This work requires familiarity with the subject matter of each contract, however full technical knowledge is not essential as subject matter experts (SME’s) in the various business units will be utilized for technical assistance. This position will partner with PBSO Departments; Legal, Procurement, Budget, Accounting as well as internal stakeholders and suppliers in continued efforts to streamline contract related processes as well as integrate templates in an effort to improve turnaround time.Primary responsibilities include but not limited to;PBSO Procurement Management may assign other duties not listed herein if such functions are a logical assignment to the position.In conjunction with SME’s and Procurement Staff, defines requirements, reviews proposals, negotiates pricing and terms, monitors performance and ensures compliance with contract requirements.Ensures all contracts and amendments are up to date and accurate throughout their lifecycle including insurance and bonding (if applicable).Manages contract change notices, renewals and terminations as necessary.Investigates and resolves claims or complaints by collecting and analyzing information. Answers internal questions from other departments within PBSO regarding contractual policies and standards.Researches and interprets contract provisions including explaining contract processes, penalties, and compliance terms to internal stakeholders.Prepares comprehensive reports of contracts and contracting activities.Job qualifications;Bachelor’s Degree or higher in related fieldMinimum 3-5 years’ experience in contract management in a leadership position and/or related experience in similar field.Certification preferences:National Contract Management Association (NCMA)CPCM – Certified Professional Contracts ManagerCFCM – Certified Federal Contracts ManagerCCCM – Certified Commercial Contracts ManagerExcellent written and verbal skillsHigh attention to detail, follow up, multi-tasking and conflict resolution.Considerable knowledge of public and private procurement methods and proceduresPositive attitudeStrong work ethic and a high level of self-accountabilityAble to establish and maintain effective working relationships with co-workers and suppliersAble to use independent judgment and take initiative to improve processes and resolve issuesExcellent Excel skills including pivot tables Knowledge of ERP systems, specifically Oracle