What are the responsibilities and job description for the Executive Assistant position at Robert Half?
Description
We are offering a contract to hire employment opportunity for an Executive Assistant in MELVILLE, New York. As an integral part of our team, your role will focus on providing comprehensive administrative support to our managers and ensuring the smooth operation of our office. You will be working in an environment that values the use of various accounting software systems and other tools like Microsoft Office Suites.
Responsibilities
We are offering a contract to hire employment opportunity for an Executive Assistant in MELVILLE, New York. As an integral part of our team, your role will focus on providing comprehensive administrative support to our managers and ensuring the smooth operation of our office. You will be working in an environment that values the use of various accounting software systems and other tools like Microsoft Office Suites.
Responsibilities
- Deliver direct administrative support to managers, assisting in daily office needs and managing our company’s general administrative activities.
- Oversee the tracking of Certificates of Insurance (COI) for both Tenants and Contractors, ensuring they are regularly updated and comply with our company's management compliance requirements.
- Manage the company's general filing system, including lease documents, legal correspondence, executed service contracts, monthly reports, payables, and more. Ensure all documentation is accurately filed either online or in shared files daily.
- Regularly check and manage company emails to guarantee immediate attention and action towards urgent issues.
- Prepare and monitor express mail packages. Keep track of supply levels and replenish as necessary.
- Conduct management audits to ensure all files at the property comply with our company's management audit requirements.
- Use accounting software systems and tools like Microsoft Excel, Microsoft Office Suites, and Microsoft Outlook to perform accounting functions and manage accounts payable.
- Handle customer inquiries and resolve them efficiently.
- Monitor customer accounts and perform necessary actions.
- Process customer credit applications with accuracy and efficiency.
- Proficiency in Accounting Software Systems and JD Edwards EnterpriseOne
- Extensive knowledge of Microsoft Excel, Microsoft Office Suites, and Microsoft Outlook
- Familiarity with Accounting Functions and Accounts Payable (AP)
- Experience in managing Correspondence and Documentation
- Understanding of Insurance procedures and guidelines
- Excellent written and verbal communication skills
- Strong organizational skills and ability to multitask
- Detail-oriented with high levels of accuracy
- Ability to work independently and as part of a team
- Proven ability to maintain discretion and confidentiality
- Demonstrated problem-solving and decision-making abilities
- Previous experience in a similar role would be advantageous
- Bachelor's degree in Business Administration, or related field, is preferred.
Salary : $24 - $25
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