What are the responsibilities and job description for the File Clerk position at Robert Half?
We are seeking a detail-oriented and organized Legal Electronic File Clerk to join our legal team. The ideal candidate will be responsible for maintaining and organizing electronic legal documents, ensuring efficient document retrieval, and supporting the legal staff in day-to-day tasks. This role plays a crucial part in our legal department's operations, contributing to the overall efficiency and effectiveness of the legal team.
Key Responsibilities:
-CAN WORK REMOTE!
Document Management:
- Organize, categorize, and maintain electronic legal files and documents in a secure and accessible manner.
- Create and manage a systematic filing structure for easy retrieval and reference.
File Retrieval:
- Retrieve and distribute requested legal documents and files to attorneys, paralegals, or other authorized personnel promptly.
- Keep detailed records of document requests, ensuring a clear chain of custody.
Data Entry and Maintenance:
- Accurately input and update legal case information into electronic databases and case management systems.
- Monitor and maintain the integrity of electronic records by resolving any data inconsistencies or errors.
Legal Research Assistance:
- Assist legal professionals in conducting legal research by gathering and organizing relevant legal materials.
- Collaborate with attorneys and paralegals in preparing legal documents and case-related materials.
Compliance and Security:
- Ensure that electronic documents and files are in compliance with privacy and data protection regulations.
- Implement and uphold security measures to protect sensitive legal information from unauthorized access.
Record Keeping:
- Maintain records of document management activities, file movements, and archiving processes for audit and tracking purposes.
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