Purchasing Assistant

Purchasing Assistant
7444BR
College of Science
COS Dean's Office

Detailed Job Description
The College of Science Purchasing Assistant is primarily responsible for preparing, processing, and tracking orders received from the College's faculty, staff and students. The types of orders include office and laboratory supplies, equipment purchases, and equipment service and maintenance requests. All transactions are processed using either Institute credit cards (aka ProCards) or through Oracle procurement applications. Position duties include all processing and reconciliation activities involving invoicing and credits, COS Stockroom ProCard monthly reconciliation and credit limit adjustments utilizing the PCN ActivePay software and Oracle applications. This position is responsible for maintaining the existing electronic purchase tracking system. It is also responsible for hiring, scheduling and assigning tasks to the Stockroom student workers. The person will also assist with office assignments, special projects, stockroom team support, and college functions when requested.Responsibilities include:

• Responsible for processing over 2,000 orders per year using RIT Procurement cards, Oracle Purchasing or Invoice payment forms; annual average purchases total more than $2M per year
• Oversight of 6 COS Stockroom credit cards and all processes related to transactions, including monthly reconciliation of statements in accordance with Controller's Office policy; process journal entries as needed
• Supply Orders: place orders; review orders upon arrival and ensure payments made in timely manner
• Generate monthly reports for department reconciliation
• Assist in requesting pricing quotes following university guidelines
• Research and communicate cost saving alternatives for purchases
• Create annual pricing agreements for office/lab supplies/equipment
• Maintain documentation for all transactions
• Responsible for hiring, scheduling and assigning work duties to the Stockroom student workers
• Other duties as assigned

Department/College Description
The College of Science has 838 undergraduate students, 292 graduate students and 202 faculty members. It delivers the required scientific and mathematical education for most of the programs offered at RIT. The College of Science houses four of RITs eight Ph.D. programs - color science, astrophysical sciences and technology, mathematical modeling and imaging science.

The College of Science offers undergraduate and graduate programs in the Chester F. Carlson Center for Imaging Science, Thomas H. Gosnell School of Life Sciences, the School of Chemistry and Materials Science, the School of Mathematical Sciences, the School of Physics and Astronomy, and the Program of Color Science. It also offers many research opportunities and programs and houses a number of research centers and laboratories that are conducting world-renowned research. In addition to its degree programs, the College delivers the required scientific and mathematical underpinnings for most of the programs offered at RIT.

Minimum Qualifications
Experience:

• 3 - 5 years purchasing experience
• 3 - 5 years accounting experience
• 3 - 5 years handling confidential financial or personal information
• 3 - 5 years customer service experience

Skills
Required to have strong soft skills including, but not limited to communication, organization, time management, initiative, self-awareness, flexibility and problem solving



Professional Area:
Employment Category: Fulltime
Staff Job Function: Wage Band: 115H

How to Apply

The direct link to this posting can be found here: https://sjobs.brassring.com/

Additional Details

Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the "Great Colleges to Work For." RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.

As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness

RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov

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