Purchasing Agent

Rochester Regional Health
Rochester, NY Other
POSTED ON 8/15/2023 CLOSED ON 10/3/2023

What are the responsibilities and job description for the Purchasing Agent position at Rochester Regional Health?

SUMMARY

As a Supply Chain Professional, the Purchasing Agent independently develops excellent professional relationships and service levels with all customers while ensuring accurate contracts, pricing integrity, compliance, financial reporting, and high ethical standards are continually maintained. The Purchasing Agent compiles necessary information and takes independent action to procure medical/surgical supplies, inventory, and other materials, equipment, and services including but not limited to capital equipment, contracted services, and C.I.P. (Construction in Process). The Purchasing Agent serves as a Group Leader to Buyers and Senior Buyers for assigned team.

STATUS: FULL TIME

LOCATION: RIEDMAN CAMPUS

DEPARTMENT: SUPPLY CHAIN

SCHEDULE: MONDAY - FRIDAY DAYS

ATTRIBUTES

• Bachelor’s degree preferred, 2 years of Supply Chain/Procurement experience required
• Supply Chain Management Operations Expertise
• MMIS / ERP Application Proficiency
• Proficient in all applications of Microsoft Office

RESPONSIBILITIES

• SUPPLIER RELATIONS: Develops and maintains expertise for assigned sourcing commodities and territories. Researches marketplace and studies market trends to stay abreast of changes to supplier or product offerings. Ensures professional relationships are cultivated with customers and suppliers while maintaining the highest of ethical standards. Interviews and educates incumbent suppliers on accepted business practices prior to award of business to supplier. Ownership of supplier relations which includes but is not limited to ensuring supplier adherence to protocols, ethical standards, uninterrupted supply of inventory as ordered, etc.

• CONTRACTS & COMPLIANCE: Upholds contract integrity by ensuring contracted pricing is consistently adhered to on purchase orders and invoices. Collaborates with Accounts Payable to ensure timely invoice reconciliation and supplier resolution. Territory ownership responsibilities include, but are not limited to: Relationship building; customizes business relationship based on customer feedback; ownership of all activities involved in ensuring exceptional service levels. Independently determines the need to initiate cost analysis.

• CONTINUOUS IMPROVEMENT: Collaborates with Purchasing Manager to identify, analyze, and redesign work processes and workflows in Procurement. Recommends appropriate changes to improve effectiveness, productivity, and efficiency with regard to departmental responsiveness to customers and suppliers. Skilled in consensus building and project management. Ability to quickly establish credibility and build organizational relationships. Generates purchase orders and returns upon receipt of approved requisitions; confirms pricing, availability, and lead time. Reviews all new product requests prior to order placement. Reviews open orders, communicates back orders to customers, closes open lines that are no longer valid, updates purchase orders for true delivery date ensuring that notes are kept on purchase order for tracking purposes and follow up. Accurately and efficiently supports system maintenance by entering information into ERP following established protocol. 

Qualifications:

S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
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