Administrative Assistant

SUMMARY

This position is responsible for typing and/or producing reports and assisting management with various administrative duties. This position requires an exceptional eye for detail and typing accuracy. Candidate must have a working knowledge of Microsoft Office, effective verbal and written communication skills, and typing proficiency. Industry experience is not a necessity, but a positive, upbeat attitude and willingness to learn are a must!

ESSENTIAL DUTIES AND RESPONSIBILITIES

Administrative Assistant duties as assigned including, but not limited to

• Setting up new projects.
• Facilitating communication flow between clients and members of department team
• Finalizing reports
• Project invoicing
• Assisting in the preparation of billing invoices
• Helping maintain the appearance and physical organization of the office
• Training clerical staff
• Typing and/or producing reports for management and clients

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

WHAT WINNING LOOKS LIKE IN THIS ROLE

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

You must be a team player and be willing and able to support the varied departments.

You should be a proactive problem-solver and be motivated to help the team achieve success.

You should be comfortable using computer systems.

You should be able to multi-task and prioritize work items.

You should be able to type at least 45 wpm.

EDUCATION and/or EXPERIENCE

High School Diploma with some college preferred.

Minimum 3 years of administrative experience in a similar field.

LANGUAGE SKILLS

The ideal candidate should have the ability to read, interpret and edit reports and be able to effectively communicate with team member staff, clients, and the general public.

MATHEMATICAL SKILLS

Candidate should have the ability to perform basic math calculations.

CERTIFICATES, LICENSES, REGISTRATIONS

N/A

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the team member is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The team member is occasionally required to stand, walk, reach with hands and arms. The team member must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

WORK ENVIRONMENT

The noise level in the work environment is usually moderate.

UES is the #1 fastest-growing AEC firm on The Zweig Group’s Hot Firm list in 2021, 2022 & 2023. As part of the UES family, you will foster client relationships through a defined set of values that demonstrate who we are as a company and what we believe. We STRIVE to put forth our very best. Focusing on Safety, Teamwork, Responsiveness, Integrity, Value, and Excellence. We provide full-service geotechnical, construction materials testing and inspection, and environmental services to our clients. Our continued success and growth begins with our wonderful team members!

Some of the perks you will enjoy as a part of the UES Family:

• 401(k) retirement savings plan with a generous company match!
• Amazing team members and a friendly atmosphere!
• Paid Time Off (PTO)
• Seven paid holidays per year
• Company phone, computer and credit card
• Medical, Dental, and Vision Insurance (subsidized)