Assistant Director of Budget Administration

Organization Overview

The Finance Department of the University encompasses the Controller's Office and the Office of Budget,Treasury,and Research Administration. These offices are dedicated to ensuring the integrity of data submitted,recorded,and reported and to providing the highest level of financial services in support of the University's mission in Biomedical Research.

Overview

Reporting to the Assistant Vice President of Finance, this position will provide support with the annual budget process including attending budget meetings with the various Laboratories and Departments, provide support for the Finance Board Committees, prepare and track various financial analytics for use by Senior Administration, and provide operational support to the Finance office.

 

There is close collaboration with other members in the Finance office, especially the Grants Administration Department as well as other Departments within the University.

This role will assist with preparation and oversight, along with the Assistant VP Finance and the VP of Finance of the University's $437Million Budget.

Responsibilities

This position's key responsibilities include but are not limited to:

• Account Analysis- Prepare, track and reconcile monthly receivables and billing
• Graduate Student Accounts- Liase with the Dean's Office on student accounts and annual budget
• Budget Analysis Support- Prepare, track and analyse laboratory budgets
• Surveys- Responsible for completion of  annual federal, state, and private surveys regarding university budget, expenditures, and compensation
• Reimbursement Requests- Analysis and review of reimbursement requests in compliance with IRS and grant related guidelines
• Office Administration- key liaison to several different areas of the University

 

Qualifications

Bachelor's degree and 5 years prior administrative experience supporting executive management required. Must have proficiency with Microsoft Office Suite, as well as financial/analytical experience. Strong organizational and communication (written and oral) skills, the ability to multi-task effectively, and a professional demeanor are necessary. Must be able to successfully manage multiple priorities simultaneously and meet inflexible deadlines in a fast-paced environment.

 

Must have a willingness and the ability to juggle numerous projects simultaneously and respond to changing priorities. Must have excellent discretion, judgment, tact, initiative, creativity, critical thinking and organizational skills, and self-motivation. The ability to anticipate and assess situations accurately and recommend/implement effective courses of action is required. Must have the ability to work as part of a team to accomplish broader goals and objectives.

 

Outstanding written and verbal communication skills are essential. Must have the highest level of integrity, intellectual capability, professionalism, honesty, and loyalty. Expertise in Microsoft Office Suite (preferably Mac OS) applications and other electronic applications for organization and project management required.

 

The Rockefeller University does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy, gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. All qualified applicants will receive consideration for employment without regard to the characteristics listed above.

 

The salary of the finalist selected for this role will be set based on various factors, including but not limited to organizational budgets, qualifications, experience, education, licenses, specialty, and training. The hiring range provided represents The Rockefeller University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Compensation Range: Min

USD $125,000.00/Yr.

Compensation Range: Max

USD $140,000.00/Yr.