Job Posting for Administrative Assistant – Student Services at Rockford Public Schools

JobID: 21855

Position Type:
Secretarial/Clerical/Administrative Assistant

Date Posted:
10/26/2023

Location:
Kent ISD

Closing Date:
Open Until Filled

District:
Kent ISD

VACANCY NOTICE

Job Title: Administrative Assistant – Student Services
Year Round, 260 days, 8 hours per day

Performs routine and advanced secretarial, clerical, and administrative duties to assure efficient and effective operation of the office and a positive impact on the provision of educational services.

Minimum Job Qualifications:

High school graduate, plus minimum five (5) year experience in secretarial or related field, preferably in the Special Education environment; requires proven expertise in secretarial and administrative functions, including computer and online skills.

High level of communication and interpersonal skills such as discretion, integrity and flexibility to interact effectively with administrators, peers, constituent districts, parents and the general public.

Ability to read, comprehend, and transmit complicated and detailed instructions in order to plan and perform job duties.

Broad knowledge of organizational operations and policy, and a high level of experience and technical skills.

Ability to and pay close attention to details; to organize, prioritize and work independently and co-operatively as well as schedule and produce work in a timely manner.

Proficiency with a variety of software programs including Google/Microsoft Office/Canva and the experience and ability to learn new technology applications and tools.

General knowledge of Special Education law and rules preferred.

Specific Duties & Responsibilities:

Provides technical assistance (slide deck creation) for countywide professional development

Assists with planning and conducting professional development for special educators in the county including all HUB forms and communication.

Coordinates ordering and distributing of Special Education Parent Handbooks with Procedural Safeguards for all local districts within Kent County.

Applies for SCECHs and SSW-CEs when necessary.

Orders and inventories all materials for CPI trainings.

Is readily available to support departmental positions and functions as needed.

General Duties & Responsibilities:

Performs standard and advanced secretarial and clerical duties for student services department including providing technical assistance to Directors/Supervisors, creating content; organization of initiatives and administering matters generally routine in nature to conserve supervisor(s) time.

Coordinates workshops/conferences, and other functions related to student services department.

Performs varied secretarial/clerical duties requiring knowledge of departmental and organizational policies and procedures dealing with area of responsibility.

Establishes and maintains confidential files for organizational/departmental records in manual and computerized modes.

Initiates, responds to and routes telephone calls; screens and routes incoming mail, publications and other materials, initiates and responds to routine and non-routine inquiries; resolves problems and refers questions with policy and procedure implications to supervisor(s).

Provides positive public relations to callers/visitors; makes arrangements for visitors’ comfort.

Coordinates local, regional, and national staff development programs and handles all School-Based Continuing Educational Clock Hours (SCECH) applications as well as School Social Work Continuing Education (SSW-CE) applications.

Organizes and maintains departmental supplies.

Support Assistant Director of Transition with supplies, coordinating meetings and events, etc.

Participates in staff development programs to improve personal job skills and performance.

Oversees inventory of special education parent handbooks, compiles orders from all districts and PSAs in Kent ISD and places orders accordingly.

Maintains inventory for Nonviolent Crises Prevention Intervention (CPI) trainings.

Maintains regular and consistent attendance

Performs other secretarial and clerical tasks as assigned.

The above is intended to describe the general content of and the requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

Salary: Classified hourly Grade 5 = $24.00 per hour

Benefits: Robust benefit package includes full medical, dental, and vision insurance; generous paid sick and vacation days; State of Michigan School Employment retirement program; student loan forgiveness may be available through the Public Service Loan Forgiveness program for eligible Federal student loans.

Posting Dates: 10/26/2023-until filled
Distribution: Internal & External

To Apply: Kent Intermediate School District manages employment applications online. No hardcopy applications/resumes will be accepted for this position.

Applications must be completed online at jobs.kentisd.org
Please note, due to the large number of applications, we are unable to attend to e-mail or telephone inquiries on application status.

The final candidate for this position will be required (at their cost) to furnish Kent Intermediate School District with a current Michigan State Police and FBI criminal records LiveScan check prior to our recommendation to hire.

It is the policy of the Kent ISD School Board that no student, staff member or candidate for any position in the District shall be discriminated against on the basis of race, color, national origin, creed, ancestry, age, gender/sex, sexual orientation, marital status, height, weight, veteran status, political belief or physical/mental disability which does not impair their ability to perform adequately in the individual's particular position or activity, excluded from participation in, denied the benefit of, or to be subjected to discrimination in any program or activity for which the Kent ISD School Board is responsible for or receives financial assistance from the U.S. Department of Education. The Coordinator for Title IX, Section 504, the Age Discrimination Act and Title II is: Danielle Hendry., Director of Human Resources and Legal Services.

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Administrative Assistant – Student Services

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