Administrative Assistant/Accounts Payable

GENERAL PURPOSE OF JOB:

To assist the supervisor and management team in ensuring the front office needs are taken care of.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Answer the phone
• Pull quotes, blue prints and other files as needed
• File documents
• Scan for permanent record company documents
• Job entry, order entry
• EFTPS and Illinois Dept. of Revenue payments
• Reconcile bank statements, figure sales commissions, pay bills
• Register daily attendance
• Maintain NAFTA certs
• Apply customer payments
• Maintain petty cash
• Enter A/P invoices
• Backup for entering A/R Billings
• Match receipts with invoices
• Confirm PO’s received by suppliers and that they confirm price and delivery
• Credit Applications for new customers
• Back up for Office Manager; packing lists & Bills of Lading, Schedule pickups, and Cash Receipts.
• Purchasing support
• Adhere to Company policies as described in Associate handbook.
• Follow all procedures as they pertain to this position.
• Follow all quality standards and procedures.
• Maintain a safe and orderly work environment.
• Other tasks as assigned.

EDUCATION and/or EXPERIENCE:

Associate’s degree (A.A.) or equivalent from two-year College or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS: None

Job Type: Part-time

Pay: $19.00 - $25.00 per hour

Expected hours: 30 per week

Benefits:

• Paid time off

Schedule:

• Day shift

Experience:

• Customer service: 1 year (Required)
• Accounts payable: 1 year (Required)

Work Location: In person

Salary : $19 - $25