Executive Assistant of Operations & Finance

Executive Assistant of Operations & Finance

Job Responsibilities

o Able to provide full support to Operations & Finance Department

o Prepare necessary documents for labor call (labor information Facility Based recruiter summary report) for VPOs.

o Complete & submit the Key Factor Tracking Report every Tuesday by afternoon.

o Reaching out to Facilities (AP/Payroll, Administrators, & VPOs) to ensure timely submission of Key Factor Reports and all weekly reports.

o Update Registry Tracking Report and submit to all Admins/VPOs once all information has been validated and reviewed.

o Provide support by hosting/assisting labor calls for regions w/o oversight of VPOs.

o Submit minutes from Tuesday and Wednesday Labor Calls to respective Region.

o Submit Registry Emails to VPO and CC Admin’s (refer to registry tracking log)

o Prep for upcoming P&L Financial reviews (printing & scanning reports)

o Facility-based Recruiter Report due by 2 PM – send out reminder emails per region.

o Update Facility-based Recruiter Tracking Log and submit.

o Update/Prepare Labor Call Templates (for both Tuesday & Wednesday calls) & Weekly FBR Template for the following week.

o Update Missed Punches Tracking Report based from daily Rockport Reporting email.

Additional Tasks (assigned to no particular day):

• Meal Premium Tracking Report (must have all reports from corporate payroll submitted 2 days prior to pay date: 10th and 25th of every month).

• Missed Punches Tracking Report (to update on a daily basis)

• Gathering & preparing reports information for scheduled P&L Financial Reviews

• Updating Department Calendar (for scheduled financial reviews & meetings – Need to coordinate with receptionist to reserve conference room)

Knowledge, Skills, Abilities, & Qualifications:

• Sufficient computer skills including Proficiency in Microsoft Excel, Word, Outlook, and/or internet to perfume required duties (date entry).

• Must be able to prioritize meet deadlines.

• Must demonstrate flexibility and ability to adapt to change.

• Must be able to handle multi-task and handle pressure.

• Must be able to follow instructions and accept feedback.

• Able to represent Company in an ethical and professional manner, and to maintain accountability.

• Must present professional image (proper dress code) – please refer to Rockport Handbook.