What are the responsibilities and job description for the Administrative Assistant position at Rodman LLP?
Small employment litigation law firm in Newton is seeking a full time Administrative Assistant. The ideal candidate is smart, ambitious, and is interested in growing with us.
The Administrative Assistant is responsible for providing support to firm attorneys by performing a variety of legal secretarial duties, and performing operational tasks to support the functioning of the office. If you have a strong attention to detail, a good sense of humor, are a hard worker and possess the desire to be part of a team, we want to hear from you.
Responsibilities/Duties
- Answer phones; screen and direct calls as appropriate
- Put correspondence and documents into standard format
- Maintain calendars, schedule meetings, and arrange conference calls
- Create, revise and proofread letters and various legal documents
- Create and maintain electronic files
- Utilize various office machines and software to transmit data, print, duplicate, fax and PDF
- Make arrangements for restaurant reservations, travel, transportation and accommodations
- Prepare and process client bills
- Assist with bookkeeping as needed
- Perform other duties as assigned
Required Skills and Qualities
- Ability to effectively present information verbally and in writing
- Skilled typing ability and knowledge of Windows, software, and related applications
- Proficiency in MS Word
- Strong attention to detail
- Must be able to work collaboratively in a team environment
- Ability to use diplomacy and discretion in relaying information
- Punctual and reliable
- Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high-pressure environment
- Office experience
- BA/BS required
NO CALLS, NO RECRUITERS
Job Type: Full-time
Pay: $18.00 - $23.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
COVID-19 considerations:
All team members are fully vaccinated.
Education:
- Bachelor's (Preferred)
Experience:
- Microsoft Office: 1 year (Preferred)
- Customer Service: 1 year (Preferred)
Work Location: One location