Administrative Assistant

What you do in this role :

• Handle administrative tasks such as : schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks.
• Draft and prepare routine and advanced correspondence including emails, presentations and reports. Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures.
• Assist leadership and organizations by optimizing usage of time. Make decisions regarding short-term priorities and work activities.
• Arrange all travel to ensure consistency within company procedures and support organization in obtaining necessary travel documents including Visa / passport, while maintaining Leadership expenses / credit card reconciliation.
• Identify issues within the organization and initiate or facilitate solutions.
• Coordinate and manage events, such as team meetings, offsite retreats, and corporate functions.

To be successful in this role you have :

• 5 years (Flexible) of administrative assistant experience
• Proactive, one step ahead work ethic, attitude and approach
• Multi-taking is not an issue for you, your able to juggle multiple calendars, teams and requests. And be flexible in response to changing priorities and needs
• Ability to drive schedules and agendas with deeper understanding of context
• Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements
• Superior communication skills with the ability to work across all levels, internally and with agencies
• Desire to grow and take on your own projects
• Positive and personable can-do attitude
• Proficient in Zoom, Microsoft Office suites
• Experience handling confidential material

Education :

• HS Diploma or GED
• Only those lawfully authorized to work in the designated country associated with the position will be considered.
• Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.
1 hour ago