Proposal Specialist

JOB SUMMARY:

The Proposal Specialist is an individual contributor role responsible for receiving customer inquiries,

preparing cost estimates and proposals, and sales support activities. The position combines working

independently along with collaboration with our commercial team and other functions throughout the

RMS organization in support of our customers’ needs and RMS growth objectives.

RESPONSIBILITIES:

Essential Job Functions :

 Develop a thorough understanding of RMS commercial processes, capabilities, and

differentiators to support our business growth and quality objectives.

 Review customer inquiries, develop estimated costs and prepare proposals for spare parts and

engineered orders for rotating equipment.

 Support productivity and process improvement initiatives to improve our ability to respond to

customer needs.

 Review and resolve any customer order discrepancies.

 Enter customer orders and ensure timely project turnover to the execution team.

 Support commercial excellence activities including on-boarding new customers, maintaining

customer Terms and Conditions database, order forecasting, and inside sales.

General:

The above list of activities is not all-inclusive but a general representation of the requirements of a RMS

Proposal Specialist. This list is subject to change based on the needs of the company and abilities of

the individual.

JOB REQUIREMENTS AND QUALIFICATIONS:

Education:

 Associate or Bachelor’s Degree in a technical or business field, or equivalent professional

experience.

Job Title:

Proposal Specialist

Location: Houston TX, Bethlehem PA, or Appleton WI

Division/Department:

Commercial Operations

Reports to / Title

Commercial Manager

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Qualifications and Skills

 Customer service, inside sales and/or technical experience preferred

 Contract management experience a plus.

 Computer proficiency including MS Office, in particular, Excel

 Outstanding communication, interpersonal and problem solving skills

 Excellent organizational and time management skills

 Attention to detail

Experience:

 Minimum of 2 years’ experience relevant to the job description

 All applications will be reviewed for relevance to Rotating Machinery Services, Inc. needs

OTHER INFORMATION:

 The position will be an on-site position at our Bethlehem, PA facility.

 Travel time is expected to be 0-5%

 This is a full-time position, with a minimum expectation of 40 hours per week.

 Additional hours, including evenings or weekends may be required based on business needs.

 Outgoing personality to interact with entire company and customers

 Organization skills to manage multiple deadlines and priorities

 Able to understand, read, write and speak English proficiently

 Authorize to work in the United States

Work Environment

This position is primarily located in an office setting. However, while performing the duties of this

position, the employee may occasionally work / enter a shop environment with exposure to moving

mechanical parts. While the work area may be described as generally clean, safe, and "not loud", there

will be machining operations that generate moderate noise and metal particles. Employee will at all

times abide by RMS safety regulations and wear appropriate PPE while in these areas.