Subcontract Specialist

Overview

The post-award Subcontract Specialist serves as the primary interface between RTI project teams and all third-party subcontractors.  The post-award Subcontract Specialist receives subcontract requests from project teams and works to set up agreements with RTI’s subcontractors.  Specifically, the Specialist:

• Collects needed file documentation and verifies completeness and accuracy;
• Documents market research, conducts price or cost analysis, and verifies other needed procurement documentation;
• Communicates directly with subcontractors and negotiates contracts and other agreements;
• Assists project teams with subcontractor management, including processing contractual modifications to adjust subcontractor performance;
• Provides guidance to technical staff about subcontracting requirements and processes; and
• Advocates for inclusion of small and diverse businesses as part of RTI’s Small Business Office.

This position reports to the Manager, SSES Subcontracts (Post-Award).

Responsibilities

• Procure equipment, materials, services and supplies necessary for operation of the organization and in support of proposals and/or prime
• Compile data to determine feasibility of buying
• Compile information from periodicals, catalogues, and other sources to keep informed on price
• Recommend suppliers, analyze trends, follow up on orders placed, verify delivery, approve payment, and maintain necessary
• Ensure compliance with applicable policies and
• Negotiate and execute standard and moderately complex
• Support other project work as requested by the Subcontract and Procurement Management.
• Establish and/or monitor compliance metrics.
• Interpret and apply the relevant Federal Acquisition Regulations (FAR), applicable Code of Federal Regulations (CFRs), Uniform Contract Code (UCC) to relevant procurements.

Qualifications

• Minimum Bachelor’s degree and 3 years of related experience or equivalent experience. Equivalent experience is defined as Master’s degree and 1 year of experience.
• Excellent knowledge of MS Word, Outlook, PowerPoint, Excel;
• Ability to understand prime contract contents to ensure lower tier procurements are in compliance;
• Ability to manage multiple priorities;
• Ability to travel several times throughout the year to domestic and international locations if requested;

• Ability to work well with others;
• Ability to listen and communicate well both verbally and in writing;
• Ability to work independently;
• Attention to detail and accuracy;
• Ability to establish and maintain effective working relationships with co-workers, supervisors, project staff, suppliers and clients;
• Proficient interpersonal, oral and written communication skills;
• Ability to work independently within scope of job description;
• Knowledge of procurement/contracts principles and terminology as well as basics of contracts administration and finance or accounting;
• Ability to perform duties that require close attention to detail, to prioritize workload and follow tasks through to completion;
• Ability to obtain proper security clearances if required as noted by contracts;
• Ability to understand and draft complex procurement agreements;
• Ability to identify risks and ensure RTI interests are appropriately
• Demonstration of the RTI Values and Lead Forward behaviors by all employees is critical to the Institute’s success. Behaviors associated with our Values and Lead Forward can been found on RTI Insider and Careers

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EEO & Pay Equity Statements

For San Francisco, CA USA Job Postings Only: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Further information is available here.

 

The anticipated pay range for this role is listed below. Our pay ranges represent national averages and may vary by location as a geographic differential may be applied to some locations within the United States.

RTI considers multiple factors when making an offer including, for example: established salary range, internal budget, business needs, and education and years of work experience possessed by the applicant. Further, salary is merely one element to our offer.

At RTI, we demonstrate our commitment to rewarding individual and team achievement through a total rewards package. This package includes (among other things) a competitive base salary, a generous paid time off policy, merit based annual increases, bonus opportunities and a robust recognition program. Other benefits include a competitive range of insurance plans (including health, dental, life, and short-term and long-term disability), access to a retirement savings program such as a 401(k) plan, paid parental leave for all parents, financial assistance with adoption expenses or infertility treatments, financial reimbursement for education and developmental opportunities, an employee assistance program, and numerous other offerings to support a healthy work-life balance.

Equal Pay Act Minimum/Range

$70,000 - $86,000

Salary : $70,000 - $86,000