Human Resources Assistant

Company Overview

Rubenstein Law was founded in 1988 and is recognized as one of the premier injury firms in Florida. Over the years, Rubenstein law has grown from a leading auto and slip-fall accident firm in Miami to being recognized across the state for our personal injury practice handling all types of injury and accident claims. Our dedicated team devotes all their time to representing multiple clients nationwide who have been injured.

Despite our growth, we continue to succeed by hiring a diverse team of highly skilled attorneys and dedicated staff who focus on putting our clients first and maximizing results. We were honored as a Top Workplace on Sun-Sentinel’s annual Best of List.

Job Summary

The Human Resources Assistant is responsible for daily administrative tasks and services to help support effective and efficient operations of the Human Resources department.

Responsibilities and Duties

• Communicate onboarding instructions to new hires, prior to starting date.
• Audit data and set up employee profiles in internal HR systems.
• Assist with coordination, preparation, and distribution of employee documentation.
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Processes employee benefit enrollments.
• Prepares monthly insurance bills for approval.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs other administrative tasks as needed.

Qualifications and Skills

• Administrative or HR experience preferred. 
• Strong Time Management Skills.
• Excellent communication skills.
• Proficient with or the ability to quickly learn human resource information system (HRIS), and similar computer applications.
• Excellent organizational skills and attention to detail.
• Must be able to handle sensitive information and maintain confidentiality.
• Function as a team player, work well under pressure and be a forward thinker.
   

Benefits

• Paid Time Off (PTO) plus 7-paid holidays
• Staff and Attorney bonuses
• Medical Benefits (Health, Dental, Vision, STD & LTD, and other medical coverages)
• Group and Optional Life insurance
• 401(k) with company matching