What are the responsibilities and job description for the Program Coordinator I position at Rutgers University?
Position Information
| Recruitment/Posting Title | Program Coordinator I |
|---|---|
| Job Category | URA-AFT Administrative |
| Department | Enrollment Management - Cmd |
| Overview | Ranked #49 in U.S. News & World Report’s list of Best Public Colleges and Universities, Rutgers University–Camden is a diverse, research-intensive campus of approximately 6,100 students at the undergraduate, graduate, and doctoral levels and 1,100 faculty and staff members. Located in Camden, N.J., directly across the Delaware River from Philadelphia, the university is uniquely situated to serve the local community while achieving global reach. A U.S. Department of Education-designated Minority Serving Institution, the university thrives due to a supportive culture that helps students achieve their goals and fosters collaboration among employees. Rutgers–Camden is recognized as a national model for civically engaged urban universities and was selected by the Carnegie Foundation for the Advancement of Teaching for a Community Engagement classification. Washington Monthly magazine has ranked Rutgers University–Camden among its “Best Bang for the Buck” universities and best national research universities. Recently, Rutgers–Camden earned Carnegie classification as an R2 research university due to a high volume of internationally recognized research, creative output, and scholarly activity. |
| Posting Summary | Rutgers University-Camden office of the registrar is seeking a School Certifying Official (Program Coordinator I).This employee serves as Rutgers University – Camden’s Veterans’ Affairs School Certifying Official. This position reports to the Associate Registrar and is responsible for the accurate and timely processing of Veteran education benefit certifications. This involves: · Reviewing and verifying all VA benefit documentation · Coding VA benefit holders and National Guardsmen correctly in the student records system. · Submitting veteran certifications to the VA via the Enrollment Manager tool, including schedule changes and graduation. · Communicating with benefit holders regarding the certification process and their certification status. · Reviewing Veteran academic progress and verifying coursework is appropriate for VA payment. · Accessing and approving VR&E students through Tungsten portal and communicating eligibility to interested offices on campus. · Working with Student Accounting to obtain tuition and fees to be submitted to the VA. · Coordinating with other University SCOs to implement changes to University policy to match VA and state policy updates. · Reporting catalog changes to the VA and presenting new programs to be approved as certifiable for VA benefits. The School Certifying Official will coordinate with the offices of Admissions, Financial Aid, Student Accounting, Veterans’ Affairs, and Advising to ensure that student veterans, National Guard members, and veteran dependents are serviced in accordance with University and VA policies. They will attend annual VA training events in order to stay up-to-date with all federal changes to benefit certification, and will be the main point of contact for VA audits. This person will be responsible for keeping campus offices up-to-date with VA policies and procedures, and serves as the Rutgers University – Camden liaison to the NJ State Approving Agency and Veteran Affairs Administration. The School Certifying Official also maintains membership and represents the campus at quarterly New Jersey Association of Veteran Program Administrators. They will also coordinate with other University SCOs to voice concerns and determine best practices across the University. The School Certifying Official is a member of the Office of the Registrar, and will be trained in the Student Records system, and all other Registrar systems. They are expected to learn other aspects of the office and assist with special projects as necessary for both the Office of the Registrar, as well as the Division of Enrollment Management. These special projects may include working occasional nights or weekends. |
| Position Status | Full Time |
| Hours Per Week | 37.5 |
| Daily Work Shift | |
| Work Arrangement | Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu. |
| FLSA | Nonexempt |
| Grade | 04 |
| Position Salary | Starting salary will be commensurate with qualifications and experience, within university policy and salary schedules, as well as departmental budgets. |
| Annual Minimum Salary | 55416.000 |
| Annual Mid Range Salary | 68958.000 |
| Annual Maximum Salary | 82500.000 |
| Standard Hours | 37.50 |
| Union Description | URA-AFT Administrative |
| Payroll Designation | PeopleSoft |
| Benefits | Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview. Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance. |
| Seniority Unit | |
| Terms of Appointment | Staff - 12 month |
| Position Pension Eligibility | ABP |
Qualifications
| Minimum Education and Experience | Required bachelor’s degree in related field or equivalent combination of education and/or experience plus two years’ experience.
|
|---|---|
| Certifications/Licenses | |
| Required Knowledge, Skills, and Abilities | Required bachelor’s degree in related field or equivalent combination of education and/or experience plus two years’ experience. Excellent written and oral communication skills are a must, along with excellent organizational skills. Familiarity with the Microsoft Office Suite, as well as a good overall understanding of computers and student records databases is also required. This position requires excellent interpersonal skills and customer service experience. |
| Preferred Qualifications | Experience with Veterans’ Affairs and/or experience in a university setting. Familiarity or experience with VA Enrollment Manager site is also a plus. |
| Equipment Utilized | |
| Physical Demands and Work Environment | |
| Special Conditions |
Posting Details
| Posting Number | 23ST3147 |
|---|---|
| Posting Open Date | 12/02/2023 |
| Special Instructions to Applicants | |
| Regional Campus | Rutgers University-Camden |
| Home Location Campus | Rutgers University-Camden |
| City | Camden |
| State | NJ |
| Location Details |
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
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