What are the responsibilities and job description for the Unit Administrator position at Rutgers University?
Position Details
Position Information
Recruitment/Posting Title
Unit Administrator
Posting Number
22TM0485
Department
SASN - Psychology
Overview
The psychology department at Rutgers University – Newark (RU-N) is made up of world-class experts in development, perceptual, social, psychology, and cognitive neuroscience. Members of our department engage in research collaborations that cross departments, campuses, institutions, and countries, engaging with and serving the greater Newark area, providing invaluable hands-on lab experience to undergraduates, and fostering student involvement in research. It is also home to the most popular RU-N Major.
Posting Summary
Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Unit Administrator. Reporting to the board director, the position provides administrative support to researchers, the board, and all of CARES programs and initiatives.
This position is responsible for and not limited to the following:
- Contributes to building capacity for faculty across departments to get involved in community-engaged scholarship and to bring a broad array of scientific knowledge directly to the greater Newark community
- Coordinates CARES programming, projects, and events.
- Coordinates day-to-day operations, serves as the office manager and first-point-of contact for CARES, Rutgers University-Newark, ensuring efficient and effective operations through a wide range of administrative responsibilities
- Supports the mission and vision of CARES by ensuring smooth operations and contributing to an inclusive, community-focused environment
- Assists with efficient and accurate maintenance, review, monitoring, and management of budget, payroll and human resources information and transactions for CARES
- Coordinates communications efforts, maintaining and updating web and social media presences; developing, maintaining, and updating electronic and other mailing lists; creating and distributing effective publicity materials; and working with external vendors
- Ensures timely and accurate information in response to requests and in complying with the policies and processes of CARES, the School of Arts and Sciences-Newark (SASN), Rutgers University-Newark (RU-N), and the Rutgers system
COVID-19 Immunization Requirement
Under Policy 60.1.35, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility. Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC). Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine. Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.
Position Status
Full Time
Hours Per Week
40
Daily Work Shift
Day
Work Arrangement
Not FWA eligible
FLSA
Nonexempt
Position Salary
$45,000 to $50,000
Payroll Designation
PeopleSoft
Terms of Appointment
Temporary Staff Appointment - Salaried 12 Month
Qualifications
Minimum Education and Experience
Requires a bachelor’s degree, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, project management, and promotion and outreach. Also requires a minimum of two years relevant experience in a program coordination or administrative function, excellent communication skills, and computer literacy.
Certifications/Licenses
Preferred Qualifications
Required Knowledge, Skills, and Abilities
- Requires excellent communication and organizational skills
- Ability to integrate multiple sources of information
- Strong decision-making and problem-solving skills
- Demonstrated commitment to continuous learning
- Ability to adapt to a changing environment to handle multiple priorities simultaneously
- Ability to interact successfully with a wide range of individuals throughout the University and broader community
Equipment Utilized
Position regularly uses MS Office Suite, Cornerstone, ROCS, HCM, RAPSS, ECRT, E-Verify, and knows or will learn any and all systems RU uses for expense reimbursement, absence reporting, timekeeping, personnel appointments, parking, telephones, payroll, grant submission, recruitment, facilities and space scheduling and management, event management, website and social media maintenance and updates, and all equipment, software, and specialized materials needed to support the effective and efficient performance of this position
Physical Demands and Work Environment
- Fast-paced, community-focused, team environment
- Must be able to work occasional evenings and weekends
- Requires travel to events, partners, and community sites
Special Conditions
Posting Details
Posting Open Date
08/16/2022
Posting Close Date
10/14/2022
Open Until Filled
No
Special Instructions to Applicants
Regional Campus
Rutgers University-Newark
Home Location Campus
Rutgers University-Newark
City
State
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Infection Control and Safety
This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.
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