Administrative Coordinator
Job Posting for Administrative Coordinator at Ryan Fireprotection, Inc.
Cincinnati Dayton Fire Protection (CDFP) is looking to grow our team!
We are searching for an Administrative Coordinator who is highly organized and comfortable with multi-tasking. Most of this person’s time will be focused on communicating with customers, division managers and field personnel. They will have a knack for finding efficiencies as we continue to move toward technology focused business practices.
Note: Cincinnati Dayton Fire Protection is a sister Company to Ryan Fireprotection
Key Responsibilities:
Key Responsibilities:
- Review and schedule inspections.
- Check for proper formatting, presentation, grammar, information, etc. prior to sending to customer/owner
- Communicates with customers in timely manner
- Processing inspection paperwork and submitting through applicable third party reporting systems
- Invoice inspection, monitoring and service billing
- Assist in construction billing
- Assist in central station administration
- Getting companies set up on central station app
- Collections
- General Administrative Duties
- Office Organization Scan items in to filling system
- Administrate contracts into service trade
- Keep service trade up to date
- Data entry - primarily working in Microsoft Office (Excel)
- Manage COI’s, W9, and other document requests
Preferred:
- Ohio Notary
- Self-starter
- Strong attention to detail, team player, ability to work in many computer programs simultaneously
- Highly organized, efficient, able to prioritize and move between different tasks
- Positive attitude and capable of contributing each day to the company culture with how they greet each guest, handle each call
- Working knowledge of general office equipment
- Willingness to learn about all aspects of our business to better serve every inquiry
- Ability to manage multiple projects/priorities at the same time
- Willingness to step in on project work
Salary.com Estimation for Administrative Coordinator in Cincinnati, OH
$45,202 - $57,249
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