What are the responsibilities and job description for the Travel Clerk position at S3, Inc.?
S³ Inc. is a woman owned small business founded in 1991, headquartered in Huntsville, AL, that provides technical, programmatic, and logistics services to US Department of Defense, other US Government Agencies, and Partner Nation militaries, co-located with Government requirements. The company operates under an ISO 9001/AS9100 certified quality management system. The corporate culture is customer focused and growth oriented, fast paced, team supported, and quality controlled.
S³ Inc. has an immediate opening for a Travel Clerk in our corporate contracts and procurement department at our HQ in Cummings Research Park, Huntsville, AL.
This is not a teleworking position.
Description:
The Travel Clerk performs purchasing tasks to prepare report and invoice computer input and other accounting data and will provide support to the travel department to secure CONUS/OCONUS travel arrangements.
Responsibilities:
- Support both direct/indirect travel requirements and communicates with staff travelers regarding their travel needs (books airfare, hotel accommodations, car rental, etc.), through the Concur Travel Management System in conjunction with the Company’s designated travel agency.
- Review and analyze expense authorizations for CONUS and OCONUS for accuracy prior to booking travel.
- Coordinate with travel agency staff when needed and to ensure in-transit hotel accommodations, utilizing online travel databases.
- Monitor and ensure compliance with company Travel Policy and Procedures and Government Joint Travel Regulations.
- Coordinate with the finance department to invoice travelers for personal travel costs, including sending invoices to travelers and following up with finance staff.
- Assign travel numbers for each scheduled trip, utilizing an Excel database. Quality checks and processes travel expense reports when travel is complete utilizing Deltek Time and Expense travel module.
- Attend to travel related Accounts Payable credit cards.
- Scan, maintain, and update electronic copy trip files for all travel, including review and preparation for annual audit.
- May occasionally be required after hours work to support travel at nights and on weekends.
Qualifications:
- A BS/BA in Accounting, Business Administration or related field is preferred.
- Bachelor degree in the above and 0 years of experience or a HS diploma and 5 years of experience.
- Must have 1-2 years of experience with booking travel under government travel regulations.
- Proficiency with MS Office, Word, and Excel.
- Experience copying, scanning and filing office correspondence and documents.
- Experience with Deltek Costpoint Time and Expense Module.
- Experience using Concur Travel Management System, or similar program.
Systems Studies and Simulation, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation. If you are unable or limited in your ability to use or access the S3 Inc. Careers Page as a result of your disability, you can request reasonable accommodations by calling (256) 539-1700 Ext 1127 or by sending an email to: recruiter@s3inc.com . Thank you for your interest in S3 Inc.
