HR Coordinator

Description

JOB TITLE: HR Coordinator

REPORTS TO: Sr. Director of Human Resources

STATUS: Full-Time, 40 hours/week, Non-Exempt

CELL PHONE: Reimbursement

SCHEDULE: Mon - Fri 8:30 PM to 5 PM

DRIVER POSITION: Yes [If yes, please see below]

SALARY RANGE: $21-$24.40/hour DOE  

ABOUT US: 

Safe Place for Youth (SPY) is the leading service provider for youth experiencing or at-risk of homelessness in West Los Angeles. Founded in 2011, our agency offers trauma-informed, low barrier programs that support young people in exiting the streets and achieving stability so that they can thrive, not just survive. Our robust continuum of care includes street outreach, drop-in services, health and wellness programming, case management, education and employment services, and housing programs. 

SPY is a unique social impact agency that is committed to overcoming structural barriers to equity, community collaboration, and innovative youth-focused programming. If you have the skills, passion and collaborative spirit, join our growing team of over 80 employees.

SPY strives to attract and develop individuals who reflect a broad spectrum of diversity, including (but by no means limited to) racial, ethnic, gender identity and socioeconomic dimensions. We believe that inclusion of diverse perspectives is essential to achieving long-term, systemic change. We explicitly seek applications from those who self-identify as coming from historically marginalized populations to enrich and elevate our equity-centered approach to problem-solving.

ABOUT THE ROLE:

We are looking to employ an HR coordinator with outstanding written, verbal and interpersonal communication skills. An HR coordinator is expected to be a conceptual thinker with fantastic organizational and time management skills. You will have excellent administrative and IT skills with the ability to multitask and adapt in a fast-paced environment. 

To ensure success, the HR Coordinator should display strong problem-solving and decision-making skills with a deep understanding of employee relationships, staffing management benefits administration, timekeeping and payroll, and have experience in COVID-19 workplace management. Top candidates will be fantastic at managing conflict and effective at communicating with staff.

WHAT YOU’LL DO:

• Works closely with the Senior Director of HR and the HR Team to ensure the success of the HR Department. 
• Assist with all internal and external HR related inquiries or requests.
• Support the team in administering health and benefits plans, including enrollments, changes, and termination.
• Assist with recruitment; perform reference checks; support the onboarding process.
• Together with the HR Staffing Specialist, conduct onboarding and orientation for all new hires; conduct benefits and timecard presentations and trainings. 
• Liaise with Paylocity; attend weekly meetings with Paylocity to resolve issues and implement new processes. 
• Assist with staff evaluations by ensuring performance reviews are in Paylocity, developing timelines for performance reviews, and ensuring compliance with the process. 
• Support Senior Director of HR in educating employees on and enforcing company policies. 
• Respond to internal and external HR related inquiries and request; triage staff HR needs
• Manage HR Drive folder, ensuring forms and documents are up to date
• Ensure that all new hires have completed COVID testing and provide
• Update position changes and reassignments
• Assist ad-hoc HR projects, such as collecting employee feedback and analyzing results
• Understand and be able to speak to SPY’s benefits package, liaise with benefits providers
• Participate in recruitment efforts for all exempt and nonexempt employees
• Assists with new-employee background checks
• Conduct new hire orientation and complete, compile, and maintain all necessary new hire paperwork
• Maintain accurate employee records as needed
• Maintain I9s, EEO information and other filing systems as mandated by law
• Support Executive Leadership with scheduling and preparing for meetings, etc. 
• Manage director, HR, and organization calendars, and support with planning, scheduling and implementing SPY and partner events and trainings
• Support Executive Leadership with submitting expenses, invoices, purchase orders, and mileage reimbursements 
• Support with onboarding new employees, exiting employees, etc.
• Assist with general maintenance and upkeep of facilities
• Participate in staff meetings, team meetings, and other community meetings as needed
• Other duties as assigned

Requirements

SKILLS YOU'LL NEED:

• Associate's degree or equivalent in a related field or 2 years of experience in HR and administrative coordination
• Excellent knowledge of Excel (required), Docs, Forms, and also PowerPoint
• Strong ability to use Microsoft Office Suite and Google Suite
• Knowledge of HR processes and best practices
• Experience with HR databases and HRIS systems and ATS A; knowledge of Paylocity preferred
• Ability to handle data with confidentiality
• A high quality of character that is honest, trustworthy and reliable
• Ability to establish and maintain cooperative and effective working relationships with others
• Strong analytical, writing and organization skills
• Strong initiative and leadership skills
• Being communicative and having a self-starter attitude

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:  

• Prolonged      periods of sitting at a desk and working on a computer
• Changes in the      environment, such as the office or outdoors
• Physical      effort/lifting, such as sedentary- up to 15-20 pounds at times

SPECIAL CONDITIONS:

Mandated Reporting Requirements: The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

COVID-19 Vaccination Requirements: In an effort to stem the significant increase in COVID-19 positive tests as a result of the Delta variant, the State Health Officer has issued an order, which went into effect on August 9, 2021, requiring paid and unpaid workers of homeless services organizations to provide proof of vaccination and/or booster (if eligible for the booster shot) or participate in weekly COVID-19 testing if still not fully vaccinated. Please send proof of vaccination to HR@safeplaceforyouth.org. Failure to provide proof of vaccination will require the candidate to produce a negative test result within 72 hours of their first day of employment and commit to weekly testing. To request a reasonable accommodation or exemption, contact HR at HR@safeplaceforyouth.org. Please be mindful that these accommodations are limited in nature.

Driver Positions:

Applicants are required to provide a copy of their driving record from the Department of Motor Vehicles, along with a copy of their valid driver's license and proof of insurance. Job offers are contingent upon a satisfactory driving record. Examples of an unsatisfactory driving record include:

• Suspended or revoked license
• Three or more moving violations in the past 36 months
• Any violations, including drugs, alcohol, or controlled substances, within the past 24 months
• Reckless driving, including hits and runs, within the past 24 months
• At fault accidents, resulting in a fatality or serious injury, within the past 5 years

The motor vehicle record will need to include a review of all states listed on the individual's employment application and resume. See instructions on obtaining your driving record below:

https://www.dmv.ca.gov/portal/customer-service/request-vehicle-or-driver-records/online-driver-record-request/

For driver positions, driving is an essential job function and cannot be reasonably accommodated, employment may be discontinued.

BENEFITS & PERKS:

Safe Place for Youth offers a competitive benefits package including comprehensive health coverage, 403b with agency contribution, and vacation/sick time. We also offer unique perks including weekly meditation/mindfulness and professional development opportunities that are tailored to your individual career growth. 

All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. Safe Place for Youth does not discriminate on the basis of any protected status under federal, state, or local law. 

Safe Place for Youth is an equal opportunity employer committed to a diverse and inclusive workforce. In addition, the organization will consider employment-qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring requirements.

Please include references in your application.

Salary : $21 - $24