Administrative Assistant

Job ID: 2415264

Location: RESTON, VA, US

Date Posted: 2024-11-27

Category: Administration

Subcategory: Administrative Assistant

Schedule: Full-time

Shift: Day Job

Travel: No

Minimum Clearance Required: None

Clearance Level Must Be Able to Obtain: None

Potential for Remote Work: No

Description

Position Summary

SAIC’s Civilian Business Group is seeking a Administrative Assistant to support the Growth Leader and manage marketing events and logistics in collaboration with the Marketing team. This dual-role position combines executive support with event coordination, offering a pivotal opportunity to contribute to the strategic and operational success of the organization.

This role will work out of our Reston office a minimum of 3 days a week. The other days will be remote days.

Key Responsibilities

Executive Support

• Serve as the primary administrative support for the Business Group’s Chief Growth Officer
• Manage complex calendars, including scheduling meetings, coordinating travel, and handling correspondence.
• Prepare agendas, reports, and presentations for executive and team meetings.
• Handle confidential and time-sensitive information with the utmost discretion.

Event and Marketing Logistics

• Collaborate with the Marketing team to plan and execute events, including sponsorships, conferences, and trade shows.
• Coordinate event logistics such as venue bookings, shipping, booth setup, and swag distribution.
• Track event budgets, invoices, and contracts to ensure efficient and cost-effective execution.
• Act as the point of contact for vendors, partners, and internal stakeholders for event-related activities.
• Provide on-site support during events as needed to ensure smooth execution.

General Administrative Duties

• Maintain and organize documentation, files, and records for the Chief Growth Office.
• Monitor and process expense reports, purchase orders, and other administrative tasks.
• Support departmental initiatives and special projects as assigned.
• Assist with internal communications related to events and logistics.

Qualifications

Required Education and Experience:

• 2 years of experience in administrative support, preferably for senior leadership.
• Must have a high school diploma and 5 years of relevant experience
• Strong organizational skills with the ability to prioritize and multitask in a fast-paced environment.
• Event planning and/or logistics experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work onsite at SAIC’s Reston Headquarters at least three days per week.

Preferred:

• Experience collaborating with marketing or events teams.
• Familiarity with tools like Concur, or project management platforms.
• Ability to work independently while collaborating across teams.

Key Attributes

• Exceptional attention to detail and follow-through.
• Strong interpersonal and communication skills, both written and verbal.
• Proactive problem-solver with the ability to manage shifting priorities and tight deadlines.
• Professional demeanor and a collaborative team player.

SAIC accepts applications on an ongoing basis and there is no deadline.

Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.