What are the responsibilities and job description for the Bookkeeper position at Saint John Institute?
Job Description: Bookkeeper
The Saint John Institute (SJI) is a non-profit 501c(3) organization with a vision to be the premier center for Catholic leadership formation for business professionals and families in the United States. Our mission is to inspire, equip, and engage Christians to lead their family, business, and culture by surpassing, innovative formation programs and communities through 4 ministries: Eagle Eye Ministries (EEM), the Saint John Leadership Institute (SJLI), and Saint John Leadership Network (SJLN), and Dare Great Things© (DGT). Our core values: Vision. Daring. Grit.
The Bookkeeper is responsible for the day-to-day data entry for our accounting system. Timely and accurate maintenance of accounting records is expected. The bookkeeper will support the Business Office in the following areas: daily accounting and financial task management, monthly reconciliations, monthly financial reporting, and assisting with IRS Form 990 preparation, and annual accounting reviews with leadership. This is a part time position for up to a minimum of 20 hours per week with potential to expand to 28 hours. The Bookkeeper reports to the Finance Director. Remote work is possible. Mass offered on site. Our office hours are 8:30-5pm Monday-Friday.
Duties & Responsibilities (90%)
- Perform day to day entry for the SJI and EEM
- Perform daily/weekly maintenance of QuickBooks (QB) daily entries. Work with Finance Director and Development Director to identify and maintain correct classes and designations
- Attach receipts to QB and manage reconciliation of all bank accounts: SJI, EEM, and Special Projects
- Prepare monthly financial reports according to the preparation and reporting schedule
- Perform closing activities according to Closing Calendar
- Weekly review all transactions to ensure they match by organization and department budgets
- Ensure all transactions align with the structure of department, events and accounts
- Prepare 1) revenue reconciliations comparing our revenue software and QB, 2) depreciation reconciliations, 3) Special Projects reconciliations, 4) credit card reconciliations and, 5) payroll reconciliations
- Prepare schedule supports for 990 as directed by Finance Director and financial procedures
- Access SJI payroll vendor (Trinet) to itemize salaries & tax payments in QB on a weekly basis
- Maintain chart of accounts. Keep a clear audit trail in QB that includes supporting documentation for all transactions. Support filing of the supporting documentation.
- Perform weekly AP entries into the QB software for each ministry
Other Duties as Assigned (10%)
- Meet with Finance Director at least once per week
- Actively participate in team meetings, events, special events including annual meeting
- Some evening meetings and/or weekend work may be required
Qualifications
Required
- 3- 5 years bookkeeping experience
- 1-3 years of experience with financial structures, tax laws, and Quickbooks
- Experience in Generally Accepted Accounting Principles (GAAP)
- Familiarity with Excel (including pivot tables and most common formulas), Word, PowerPoint
- Ability to work independently with minimal supervision
- Strong organization and interpersonal skills
- Timely, effective communication and collaboration with the team
- Strong work ethic, integrity, professionalism, problem solving, and critical thinking skills
- Adaptability, flexibility, and demonstrated ability to succeed in fast-changing environments
- Moral life according to the teachings of the Catholic Church
- Teachable spirit. Willing to take on new tasks as assigned.
Preferred
Experience in a non-profit organization
Education
Bachelor’s Degree in a related field or an Associate Degree with experience in similar positions.
Licenses and Certifications:
None Required. None preferred.
None Required. None preferred.
Salary : $43,700 - $55,400
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