Enrollment Operations Coordinator

Salary: $55,000.00 - $60,000.00 Annually
Job Type: Full-Time
Job Number: 2015-1604238
Location: CA 94556, CA
Department: Admissions
Closing:

Background

Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 3,100 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.

Responsibilities
The Enrollment Operations Coordinator provides comprehensive operation support to the Office of Admissions. This staff member is responsible for assisting in the entry and maintenance of data in the customer relationship management (CRM) system, Slate, and the student information system (SIS), Ellucian Colleague, including but not limited to data imports, data checks, and completing application files. The Enrollment Operations Coordinator serves as the lead in the daily Slate/Colleague data transfer process and budget-related tasks. This staff member also provides significant assistance in numerous operation functions, such as answering the phone, monitoring quality assurance with student workers, processing mail, assisting with outgoing mail jobs, and helping to manage inventory of admissions marketing materials.

1. Conducts and assists with ongoing data tasks and projects related tot he Slate CRM, including undergraduate and graduate admission functions. Manages data imports and assists with data checks in Slate CRM. Utilizes Slate CRM to complete application files, processing supporting application material, manage external import process of data. Executes the entry and flow of data between the CRM and SIS systems.

2. Assists with general admission operation functions, including answering phones, preparing bulk mailing projects, helping to oversee quality assurance with student workers, processing mail, and helping to manage inventory.

3. Serves as lead on daily Slate/Colleague data transfers.

4. Serves as lead for budget-related tasks, including budget monitoring, purchase requests, invoice processing, etc.

5. Monitors and maintains an inventory of admissions marketing materials.

6. Other Duties as Assigned: Participate in on-campus events, including some evening and weekend programming

Experience and Qualifications
QUALIFICATIONS:
Education: REQUIRED: BA and/or equivalent knowledge, training & experience
PREFERRED: BA
Experience: (years required and applicable field of experience): experience in an administrative role in a quickpaced environment

Skills/Abilities: (e.g. computer skills, written & verbal skills, trades, laws, procedures, technical) Strongcomputer skills, excellent verbal and customer service skills, strong writing skills to prepare clear and concisecorrespondence and documentation for processes, manuals. Work in a collaborative manner with colleagueswithin the department, division, and College.

Other Requirements: (e.g. travel, weekend/evening work): Evening and Weekend work during peak seasons

Supplemental Information

Application Instructions: Please apply on-line at http://jobs.stmarys-ca.edu

1) Include a cover letter that specifically addresses how you meet the qualifications and are prepared to support the mission of the College

2) A resume

3) The name and contact information for three (3) professional references.

In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.

Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.

College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.

Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary's College Report, please go to the Public Safety website at http://www.stmarys-ca.edu/public-safety/annual-security-and-fire-safety-report-0. To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of occurrences.

Please apply online at https://www.schooljobs.com/careers/stmarys

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