Accountant/Purchasing Agent

Position Purpose:

Administer all purchase orders, invoices, check processing, budget accounting practices, earlycare and aftercare billing, and other duties as listed below.

Essential Functions

• Manage all aspects of the Accounts Payable cycle, including annual preparation of 1099 forms and fiscal year-end audit procedures
• Orders all student supplies for all levels of the school during the summer for each school year
• Track capital expenditures, and provide appropriate supporting schedules to the Director of Finance and Operations.
• Track budgets by department and review for appropriate expenditures prior to processing invoices
• Complete various monthly reconciliations (Afterschool, summer camp, healthcare deductions, trips and other general ledger accounts)
• Coordinate bus transportation for all school field trips
• Assists with payroll, lunch program
• Researches pricing for all orders and acquires the lowest prices
• Enters journal entries monthly for sales of the following areas: Knight bites, spirit store, Take Five and lunch program
• Reconciles the accounts within the Vanco system
• Maintains the vendors with in the Paymerang system
• Assists with the filing of the 990 and Agreed upon procedures
• Reconciles state funded students account
• Files sales tax quarterly
• Assists the Director of Finance and Operations to prepare for Finance Committee and Board meetings
• Occasionally will create daily cash sheets and bank deposits
• Other duties as assigned

Qualifications

• Undergraduate required
• 3 years of experience in accounts payable, with knowledge of accounting principles
• Experience in an Independent School or College setting a plus
• Proficiency in Microsoft Word
• 10-key by touch
• Proficiency in Google and Google drive
• Advanced knowledge of Excel
• Familiarity with Paymerang and Veracross software preferred
• Proficiency in placing orders and researching via the Internet
• Knowledge of non-profit accounting preferred
• Ability to work effectively with minimal supervision, multi-task, and manage a varied workload
• Superior communication, organizational, and interpersonal skills
• Excellent verbal and written communications skills.
• Demonstrated skilled customer service

Physical Requirements and Work Environment

• Works in a highly stressful environment dealing with a wide variety of challenges, deadlines and a varied and diverse array of contacts.
• May work at a desk and computer for extended periods of time.
• May be walking or standing for multiple hours of the day.
• Work primarily in a traditional climate controlled office environment.
• Work intermittently in outside weather conditions, including extreme heat and cold.

Job Type: Full-time

Pay: $17.50 - $21.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
All employees are required to wear a face mask indoors.

Education:

• Bachelor's (Preferred)

Experience:

• Accounting: 3 years (Preferred)

Work Location: One location