Administrative Assistant II, Dean's Office, CHHS

Overview:

The Maguire Meservey College of Health and Human Services is seeking an organized and customer service oriented person to serve as a confidential administrative assistant (AAII) to the dean and staff associate. This role will provide support according to established procedures in areas that include but are not limited to day-to-day operations, budget management, records development, maintenance and reporting, clerical support, data analysis and reporting, workflow and traffic management, student employee and staff management, and related work as needed. The AAII is also the primary point of contact for both internal and external entities, responding to inquiries from students, staff, faculty, and others; and liaises with various internal departments and external bodies to ensure the college and its departments regularly function at optimum levels. The successful candidate will possess a high level of computer competency.

Salem State University values, celebrates and appreciates diversity in all its forms and endeavors to create a space that reflects the campus community population which it serves. Our students come to Salem State University from 38 states and 48 countries and reflect the demographics of the greater Boston community in which we live. We are passionate about providing an experience for them and our fellow staff and faculty, where everyone can feel supported while they explore, learn, and celebrate their identities, similarities, and differences. We welcome you to come celebrate with us and become a member of our community.

Hours: 8am-4:30pm, Saturday and Sunday off
Break: One Hour
Salary: $57,223.66 annually/$1,100.45 weekly
Application Deadline: May 10, 2024

Minimum Entrance Requirements:

Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, or (B) any equivalent combination of the required experience and the substitutions below.

Substitutions:

• Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: Educational substitutions will only be permitted for a maximum of two years of the required experience.

Preferred Qualifications:

Licenses/Certifications Required:

None

Working Conditions:

This is an on site, in person position with on-campus, in-person responsibilities in Salem, MA.

Office activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and interaction with computer equipment; Occasional bending, reaching, lifting, pushing and pulling up to 5 pounds.

Salem State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employees with disabilities. For accommodation information or requests please email eo-hr@salemstate.edu.

Application Instructions:

Resume and cover letter are not required, but appreciated.

Employment is contingent upon a completed background and CORI check satisfactory to the university.

This position is not eligible for H1B visa sponsorship.

EEO Statement:

Salem State University is an equal opportunity/affirmative action employer. Persons of color, women and persons with disabilities are strongly urged to apply.