Multilingual Education Program Specialist

March 27, 2024 Job Posting #8123.01

SAN BERNARDINO COUNTY SUPERINTENDENT OF SCHOOLS

601 North E Street, San Bernardino, CA 92415-0020 * Ted Alejandre, County Superintendent

MULTILINGUAL EDUCATION PROGRAM SPECIALIST

SALARY:

$5,899.00 to $7,185.00 Monthly (Range 84)

$750 New Hire Incentive

(One-time payment, upon completion of six-month

probation, if start date is 6/30/2024 or prior)

LENGTH OF SERVICE:

12 Months/260 Days per Year

(This position is grant-funded. Continuation of the position is contingent upon grant funds)

APPLICATION DEADLINE:

April 9, 2024 (4:00 PM PST)

LOCATION:

Education Support Services, San Bernardino

POSITION DESCRIPTION

The Multilingual Education Program Specialist monitors the day-to-day operation of the Multilingual Education department. This position performs various assignments, including coordinating projects, events, and training opportunities. The Multilingual Education Program Specialist is responsible for establishing, organizing, and maintaining information related to Multilingual Education, including English language development, the implementation of Dual Language Immersion programs, the implementation of the CA English Learner Roadmap, and data collection. The Multilingual Education Program Specialist will have excellent communication and organizational skills and be able to multitask and work collaboratively with program staff, County Office of Education partners, external grant evaluators, and project participants.

ESSENTIAL JOB FUNCTIONS

• Monitors the day-to-day operation of the Multilingual Education team;

• Reviews and ensures that all participant records are complete, up-to-date, and stored securely;

• Audits participant payments, files, and other documents for accuracy;

• Applies grant guidelines to process attendance and completion of professional development sessions;

• Prepares meeting agendas, partnership agreements, training materials, spreadsheets, brochures, data, reports, and other forms of correspondence;

• Assists grant partners and works closely with external evaluators;

• Maintains relationships with participating grant partners, external evaluators, districts, local agencies, program participants, and others;

• Coordinates with and conducts presentations for grant partners to inform them of the program;

• Creates, updates, and revises forms and materials and takes meeting notes;

• Develops and monitors outreach strategies;

• Coordinates, attends, and conducts meetings, workshops, trainings, and other events;

• Resolves complex and technical questions relating to the program operation;

• Maintains regular communication with IT department to keep website information up to date, collect quarterly website visitor/subscriber information, and coordinate OMS data collection;

• Maintain regular communication with external evaluators to ensure timely and accurate data collection;

• Coordinates with Digital Badging provider to ensure that Digital Badges are accurately issued and displayed for participants who have met course completion requirements;

• Assists in the preparation of quarterly and annual data project reports and summaries as needed;

• Performs related duties as required.

JOB REQUIREMENTS

Experience working in a Multilingual Education program operation; coordinating projects; using computer software systems; collecting data; organizing and facilitating trainings/workshops; developing databases, reports, and training materials; processing financial transactions; collaborating with multiple county offices of education;

Skill in the use of computers and software applications, including data processing; preparation and maintenance of fiscal and other detailed records; operation of standard office equipment (telephone, calculator, fax, copier, etc.); Organization Management System;

Knowledge of Multilingual Education program principles and practices; California English Learner Roadmap; components of comprehensive English language development programs, grant regulations and/or funding sources related to English learner programs; office management procedures; basic fiscal operations; effective communication skills;

Ability to communicate effectively and work cooperatively with individuals of various county offices in different regions in California; read, interpret, and explain policies, procedures, and regulations; maintain accurate records securely; successfully work on multiple project; troubleshoot problems as needed; work independently as well as in groups; meet required timelines; perform fiscal operations; follow oral and written instructions; work varied hours/days; travel to convening locations per grant requirements; build positive relationships;

Physical Abilities include sitting, standing and walking for extended periods, talking/hearing, and near and far visual acuity/depth perception/color vision/field of vision, stamina and agility to push, pull, lift, carry or move up to 25 pounds frequently and/or up to 50 pounds occasionally.

MINIMUM QUALIFICATIONS

• Two (2) years experience working in a Multilingual Education program operation office performing increasingly responsible and diverse administrative support duties;

• Two (2) years experience developing databases, fliers, and reports;

• Two (2) years experience processing financial transactions;

• One (1) year experience planning and/or conducting meetings, workshops, trainings, and events;

• Possession of a high school diploma (or its equivalency) or higher or possession of a GED.

DESIRED QUALIFICATIONS

• Bilingual;

• Possession of a Bachelors degree;

• One (1) year experience working with data collection in a school district or County Office of Education.

NECESSARY MATERIALS FOR APPLICATION

• Completed Ed-Join Online application (incomplete application will not be considered. All fields must be filled in);

• Current résumé;

• One (1) current (dated and signed within 3 years) letter of reference;

• Applicants must meet minimum qualifications and provide all necessary materials on-line prior to the stated deadline in order to qualify as a candidate.

APPLICATION PROCESS: All applications must be submitted through Ed-Join. Go to the San Bernardino County Superintendent of Schools website at www.sbcss.k12.ca.us; click on Human Resources; scroll down then click on “Click Here” to access the EDJOIN website and attach your online profile to this job posting #. If you are disabled and need reasonable accommodations to complete the application process, please contact Human Resources at 760 East Brier Drive, San Bernardino, CA 92408 * (909) 386-9561. This facility is handicapped accessible.

The County Superintendent of Schools recognizes that the County Superintendent of Schools Office has primary responsibility for ensuring that it complies with applicable state and federal laws and regulations. The County Superintendent of Schools does not discriminate on actual or perceived sex, sexual orientation, gender, gender identity, gender expression, ethnic group identification, race, immigration status, ancestry, national origin, religion, colour, mental or physical disability, age or on the basis of a person’s association with a person or group with one or more of these actual or perceived characteristics, or any other basis protected by federal, state or local law, ordinance or regulation, in its educational program(s) or employment. No person shall be denied employment solely because of any impairment which is unrelated to the ability to engage in activities involved in the position(s) or program for which the application was made.

State law requires all of our employees to be fingerprinted for the purpose of a confidential background investigation and prohibits the commencement of employment until the background investigation has been completed. Proof of freedom from active tuberculosis based upon an intra-dermal test must be furnished at time of employment. Public Law 99-603 (Immigration, Naturalization & Control Act of 1986) requires that all employees hired after November 6, 1986 provide proof of work eligibility. If hired, please be prepared to present appropriate documentation verifying identity and ability to work legally in the U.S. SBSS is an Equal Opportunity Employer.

Created December 2023

Job Type: Full-time

Pay: $5,899.00 - $7,185.00 per month

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person