Office Specialist I

May 17, 2024 Job Posting #8221.00

SAN BERNARDINO COUNTY SUPERINTENDENT OF SCHOOLS

601 North E Street San Bernardino, CA 92415-0015 Ted Alejandre, County Superintendent

OFFICE SPECIALIST I

SALARY: $4,178.00 to $5,095.00 Monthly (Range 68)

$750 New Hire Incentive

(One-time payment, upon completion of six-month

probation, if start date is 6/30/2024 or prior)

LENGTH OF SERVICE: 12 Months per Year

APPLICATION DEADLINE: May 31, 2024 (4:00 PM)

LOCATION: Dorothy Gibson County High School, San Bernardino

POSITION DESCRIPTION

The Office Specialist I position performs entry-level clerical support for SBCSS departments. This position is responsible for performing various assignments including the receipt and routing of mail and telephone calls, preparation of written materials from draft form, maintenance of files, completion of various forms and scheduling of appointments.

ESSENTIAL JOB FUNCTIONS

· Maintains files, manuals, calendars, supplies;

· Prepares correspondence and reports from draft;

· Composes routine correspondence;

· Prepares forms;

· Receives and distributes mail;

· Receives and routes telephone calls;

· Schedules appointments and meetings, and office equipment repair/maintenance visits;

· Provides assistance to various personnel as required;

· Attends meetings;

· Interacts with community employees, parents, and students to respond to phone requests for information.

JOB REQUIREMENTS

Skill in the use of standard office equipment (telephone, computer, typewriter, fax, printer, calculator, etc.);

Knowledge of general office procedures, English usage and punctuation;

Ability to type at a net corrected speed of 35 words per minute, operate an IBM and/or Macintosh computer;

Physical Abilities include sitting for extended periods, reaching, fine manual dexterity, pulling, talking/hearing, and near and far visual acuity/depth perception/color vision/field of vision.

MINIMUM QUALIFICATIONS

· Ability to type at a net corrected speed of 35 words per minute or more;

· Experience performing general office duties;

· Ability to receive a passing score on the San Bernardino County Superintendent of Schools (SBCSS) Office Specialist I test. *If test was previously taken and passed, proof of a passing score is required in lieu of taking the test;

· Possession of a high school diploma (or its equivalency) or higher or possession of a GED.

DESIRED QUALIFICATIONS

· One (1) year experience performing general office duties;

· Bilingual.

NECESSARY MATERIALS FOR APPLICATION

· Completed Ed-Join online Application (incomplete application will not be considered. All fields must be filled in);

· Current Resume;

· One (1) Current (dated and signed within three years) Letter of Reference;

· A Typing Certificate demonstrating a corrected NET of (“Gross wpm” not accepted) or more.

· NOTE: *Attach proof of a passing score for the SBCSS Office Specialist I written test, if applicable.

· Applicants must meet minimum qualifications and provide all necessary materials prior to the stated deadline in order to qualify as a candidate.

APPLICATION PROCESS: All applications must be submitted through Ed-Join. Go to the San Bernardino County Superintendent of Schools website at www.sbcss.k12.ca.us; click on Human Resources; scroll down then click on “Click Here” to access the EDJOIN website” and attach your online profile to this job posting #. If you are disabled and need reasonable accommodations to complete the application process, please contact Human Resources at 760 East Brier Drive, San Bernardino, CA 92408 (909) 386-9561. This facility is handicapped accessible.

The County Superintendent of Schools recognizes that the County Superintendent of Schools Office has primary responsibility for ensuring that it complies with applicable state and federal laws and regulations. The County Superintendent of Schools does not discriminate on actual or perceived sex, sexual orientation, gender, gender identity, gender expression, ethnic group identification, race, immigration status, ancestry, national origin, religion, colour, mental or physical disability, age or on the basis of a person’s association with a person or group with one or more of these actual or perceived characteristics, or any other basis protected by federal, state or local law, ordinance or regulation, in its educational program(s) or employment. No person shall be denied employment solely because of any impairment which is unrelated to the ability to engage in activities involved in the position(s) or program for which the application was made.

State law requires all of our employees to be fingerprinted for the purpose of a confidential background investigation and prohibits the commencement of employment until the background investigation has been completed. Proof of freedom from active tuberculosis based upon an intra-dermal test must be furnished at time of employment. Public Law 99-603 (Immigration, Naturalization & Control Act of 1986) requires that all employees hired after November 6, 1986 provide proof of work eligibility. If hired, please be prepared to present appropriate documentation verifying identity and ability to work legally in the U.S.

Job Type: Full-time

Pay: $4,178.00 - $5,095.00 per month

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person