What are the responsibilities and job description for the Administrative Assistant- Part-time position at San Francisco Campus for Jewish Living?
Administrative Assistant (Part Time) 5 hours/4x week days
You don’t have to be in the movies to be a superhero!
Use your talents and help build a dynamic community! Rooted in compassion and innovation – Frank Residences is a new assisted living community focused on transforming the lives of residents and their families.
Nestled within the near 150-year-old San Francisco Campus for Jewish Living, the Frank Residences & Byer Square offers a host of community programs in addition to superior assisted living and memory care.
Benefits:
We offer benefit-eligible staff a substantial benefits package that includes medical, dental, vision, flexible spending, paid time off and various insurance packages. Eligible employees can sign up for a 403(b) with matching company contributions. All staff can enjoy the discounted cafeteria lunch, a Commuter Check program and the weekday shuttle service provided to and from Glen Park BART station.
Position Overview:
The Administrative Assistant provides administrative support for the Life Enrichment Director and Life Enrichment department (LE). Responsible for handling monthly reports and assisting with the creation of calendars, maintaining office and program supplies, and compiling accurate statistics and reports.
Essential Functions:
- Create a positive, caring and stimulating environment within the LE department.
- Assist in maintaining policies and procedures of the department.
- Handle a wide range of administrative and director support related tasks.
- Create weekly staffing chart and updating the weekly agenda that goes to LE staff.
- Assist with updating 9-unit calendars monthly, including production and distribution.
- Monthly Resident Council: take meeting minutes and update reports including the agenda and financial report.
- Assemble and create monthly food requests for each unit to go to the kitchen staff as well as monthly birthday list to go to LE staff.
- Create and maintain fliers for elevator displays, certificates and others as needed.
- Request and maintain records of off-site storage for LE department.
- Compile monthly statistics for regular meetings and grants.
- Assistance with resident documentation as needed.
- Assistance with groups and events as needed.
- Maintain photo library for Life Enrichment’s activities and events, including media releases.
- Work closely with other departments in JHRC, in particular Nursing, Dietary, Advancement, Rehabilitation, Social Work, Maintenance, Housekeeping and Volunteers.
- Perform other duties as assigned.
Qualifications:
- High School graduate. Bachelor’s degree preferred. Two years of general office management experience, some supervisory training helpful, but not required.
- Advanced computer skills are required. Specifically, Word, Excel, Power Point, and Outlook. Ability to learn clinical computer system.
- Ability to read, write, and communicate effectively in English. Able to perform simple mathematics.
- Ability to work under pressure and meet deadlines. Highly organized, flexible and ability to multi-task.
- Ability to work well without direct supervision.
- Ability to work with people of diverse background, culture, religion, etc.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
INDPH2
Salary : $23 - $25
