HUMAN RESOURCES TECHNICIAN

Close/First Review Date: 02/12/2023

Campus Location: District Office

Position Description:
POSITION SUMMARY

The Human Resources Technician reports to the Human Resources Supervisor at the District Office. The work schedule is 12 months per year; Monday - Friday; 8:00 a.m. to 5:00 p.m.

This position is represented by CSEA (California School Employees Association), Chapter 363.

POSITION PURPOSE

Under general supervision, this position performs a variety of duties to support the HR operation and other HR specialists in the areas of temporary employee hiring, applicant tracking, classified,
management, and/or faculty employment. The incumbent initiates and assists in developing guidelines for those functions; advises departments with the hiring process and procedures of short-term and regular employees; maintains employee information in Human Resources information system; and applies collective bargaining agreements for specific areas of responsibility.

KEY DUTIES AND RESPONSIBILITIES:

1. Perform various steps involved in the employment and recruitment process for academic and/or
classified positions in compliance with collective bargaining agreements, Equal Employment
Opportunity, and State and Federal laws.

2. Collect, process and monitor employment paperwork for all employees, including regular and
hourly classified, faculty, management and short-term temporary employees.

3. Compile and assemble new hire orientation packets and schedule orientation meetings.

4. Monitor and track employee leaves (such as maternity, FMLA, catastrophic leaves, etc.)

5. Advise departments by explaining the hiring process and procedures for short-term, noncontinuing employees, including eligibility and required paperwork. Track hourly and short-term positions and notify supervisors of compliance or non-compliance with Education Code and
District policy.

6. Compile and distribute the employment reports on short-term, non-continuing positions to
supervisors and union representatives.

7. Maintain employee information in the human resource information systems. Update employment records and computer files.

8. Assemble and prepare personnel actions for the Board Agenda; prepare employment, change of
status, pro rata salary adjustments, termination and long-term leave forms for submission to
Payroll.

9. Answer questions regarding employment procedures, application process, job openings,
requisitions, and screening procedures for District positions.

10. Order, receive, initiate and maintain a variety of files and records such as personnel files,
screening committee materials and position vacancy files.

11. Prepare response to Unemployment Claims and liaison with the County Office of Education to
assure proper and expeditious claims processing.

12. Prepare, process, and distribute a variety of technical documents, materials, departmental
notices, employment forms and reports related to the personnel function of the District and assist
employees to prepare new and/or revised forms for personnel and payroll purposes.

13. Keep accurate salary placement and monitor required step increases for hourly employees and
notifies Payroll of changes.

14. Maintain District insurance records and materials; serve as a liaison between employees and
insurance carriers; troubleshoot employee benefit and billing problems as necessary.

15. Respond to inquiries regarding employment benefits, CalPERS, CalSTRS, tuberculosis
clearances, and hourly employment, etc.

16. Research and resolve CalPERS and benefits discrepancies and notify Payroll of changes.

17. Coordinate the evaluation process for classified and management employees; monitor the signing process for all employee evaluations; track incomplete evaluations; communicate status of
evaluation process to managers.

18. Perform other related duties as assigned.

Knowledge of:

1. A working knowledge of modern office systems, practices, and procedures.

2. Sufficient knowledge of generally accepted human resources practices and guidelines, fair
employment practices, and laws.

3. Public retirement benefits, employment laws and labor codes governing public agencies.

4. Demonstrated skills of entering data onto data entry screens, accessing relational databases, and verifying numerical and demographic information.

5. Sufficient language and writing skills to prepare routine correspondence.

Ability to:

1. Maintain confidentiality of personnel matters.

2. Prepare accurate and comprehensive reports using excel spreadsheets or other applications.

3. Operate a personal computer and standard software applications and information systems.

4. Maintain cooperative working relationships and interact with employees, students, and/or the
public in a helpful, courteous and friendly manner.

5. Communicate effectively both in writing and orally to management, faculty, staff, and the general
public.

6. Learn and interpret the policies, procedures, techniques, and rules governing human resources
management at the District within a reasonable time period.

7. Perform and prioritize multiple tasks under time constraints.

8. Work both independently and as a team.

Required Qualifications:
EDUCATION AND EXPERIENCE

1. Associates degree.

2. One year of experience in a human resources or employment office.

Desired Qualifications:
1. Experience with spreadsheets and Human Resources Information System reporting.

2. Bilingual abilities, desirable.

Districts Diversity Requirements

• Demonstrated sensitivity, knowledge and understanding of the diverse academic, socioeconomic, gender identity, sexual orientation, cultural, disability, and ethnic background of groups historically underrepresented, and groups who may have experienceddiscrimination.
  
• Success integrating diversity as appropriate into the major duties outlined in the job description and in the duties listed in the Districts hiring policy; or demonstrated equivalent transferable skills to do so.
  
  Salary Range:
  $74,197 - $90,540 Annual Salary (Range 98: Classified Salary Schedule Fiscal Year 2022-2023). Starting placement is generally at Step 1.
  
  Benefits:
  Excellent fringe benefit package includes a pension, medical, dental, vision, EAP (employee assistance plan) and life insurance for employee and eligible dependents, and income protection. Voluntary plans include supplemental life insurance, Flexible Spending Accounts, 403b and 457 Deferred Compensation Accounts. Confidential positions also include 22 vacation days, 12 sick leave days, 6 administrative leave days and 19 paid holidays per year.
  
  To be considered for this position please visit our web site and apply on line at the following link: https://sjeccd.peopleadmin.com/
  
  About San Jose/Evergreen Community College District
  The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves.
  
  As of fall 2017, with enrollment of approximately 18,500 per semester, and an extremely diverse student population (Hispanic/Latino 44%, Black/African-American 4%, Asian/Pacific Islander 32%, American Indian/Native American 0.5%, White/Caucasian 11%) attaining educational goals reflecting 45% - AA Degree and Transfer to a 4-Year College/ University, the Districts emphasis on student success makes it a recognized educational leader in the State.
  
  The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse group of managers, supervisors and confidential staff consisting of 29 % Hispanic/Latino, 13% Asian/Pacific Islander, 7% Black/African American, 23% White/Caucasian, and as well as encouraging applications from all qualified, outstanding applicants.
  
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