Team Administrative Assistant

JOB OVERVIEW:

The Team Administrative Assistant will be responsible for providing support to three members of the Digital Data Leadership team.  He/she will ensure efficient organization of travel, expenses, meetings as well as contract management and assistance with on-boarding of new employees among other tasks.

This position provides administrative support to a portion of the Digital Data team.  This role requires a high level of administrative skills and experience as the organization is complex, global and has many internal and external partners. Strong oral and written communication skills, flexibility and the ability to manage and anticipate multiple tasks of equal/varying priorities is essential. Responsibilities will include but not be limited to booking and managing national and international travel, expense reporting, organizing meetings, some contract management activities, interacting with various stakeholders…

DUTIES AND RESPONSIBILITIES:

• Manages multiple, sometimes conflicting priorities in a fast-paced and demanding environment. 

• Pro-actively assists in managing domestic and global meeting logistics and arranges domestic and international travel, ensures efficient processing of expenses.

• Organizes meetings including all logistical details working across multiple time zones

• Supports recruitment and departure activities including on-boarding/off-boarding process

• Supports and handles the successful management of contracts and Purchase Orders

• Compiles and prepares information for presentations using MS Office software, including but not limited to, correspondence, reports, tables & analyses, presentations...

• Drafts communications to the broader team and various stakeholders and maintain up to date distribution lists

• Provides a positive presence, answers email and telephone calls in an efficient, timely and thoughtful manner.  

• Interfaces professionally with staff and senior level executives, external partners and consultants. ----Ensures smooth and efficient flow of day-to-day operations.

• Takes initiative and independently manages special/administrative projects in dynamic fast paced environment.

• Responds to various inquiries for information according to general guidelines. 

BASIC QUALIFICATIONS:

• High School Diploma or GED and 5 year's administrative experience

• Proficiency in using computer technology including the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and others)

PREFERRED QUALIFICATIONS:

• Bachelor’s Degree strongly preferred

• Experience with SharePoint content administration

• Experience supporting senior-level business leaders in a pharma or biotech environment

• Familiarity with pharma industry

• Excellent verbal and written communication skills in matrix global environment. 

• Flexibility with time, working across multiple time zones.

ATTRIBUTES:

• Keen sense of confidentiality and judgment

• High ethical standards, tact for high-profile internal and external relations

• Prioritizes and executes tasks with minimal direction or supervision.

• Proactively communicates schedules and deadlines for completion of tasks

• Attention to detail

• Ability to navigate organization with minimal direction

• Ability to multi-task, exercise judgment, make decisions, and take action to complete assignments in a fast-paced, changing work environment 

• Flexibility and demonstrated ability to accommodate constantly changing environment

• Organized and committed, with consistent follow through

• Strong initiative, tact, communication and interpersonal skills a must.

• Ability to work under pressure and successfully manage changing priorities in a fast-paced, complex environment

As a healthcare company and a vaccine manufacturer, Sanofi has an important responsibility to protect individual and public health. All US based roles require individuals to be fully vaccinated against COVID-19 as part of your job responsibilities.

Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

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At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.