What are the responsibilities and job description for the HR Specialist position at Saratoga Springs City?
Job Description
The City of Saratoga Springs is look for a Human Resources Specialist to join our team. This is a highly responsible position that administers a full range of human resource functions for the City organization and all personnel. Primary focus is on compensation, personnel records, personnel policies and procedures, classification, recruitment and hiring, employee orientation and benefit enrollment, risk management, and advice to managers and other employees.
The HR Specialist (HRS) has significant, daily contact with all levels of City personnel, retirees, attorneys, brokers, and the public. Contacts are generally for the purpose of dispensing information, providing technical advice or policy interpretation, and/or program coordination. Contacts by the HR Specialist may require the exercise of considerable judgment and/or diplomacy, and the ability to communicate policies clearly. The HRS deals regularly with sensitive or confidential information and therefore must exercise considerable skill in information handling, privacy of records and judgment. Excellent interpersonal skills are required. Job Responsibilities
Coordinate job recruitments including obtaining position authorization, reviewing job description for accuracy, and update if necessary, composing and place ads for public notice of job openings
Coordinate selection process by monitor hiring process and records, coordinate and advise management and applicants, schedule testing and/or interviews, and screening applicants according to established criteria
Conduct employee orientation and benefit enrollment with each new hire to include communications on City policies and programs and assistance with employee questions regarding pay and benefits
Coordinate and/or administer employee benefit programs by providing research support, working with contractors and vendors to establish annual insurance contracts, and overall assistance on benefit programs, policies and procedures
Assist employees to answer benefit questions, enroll in benefit programs, and process claims
Reviews payroll and works with Payroll Clerk to ensure accuracy
Responsible for data collection on salaries, benefits and key issues, track through Excel spreadsheets and other presentation aids for analyzing and publishing raw data and data summaries, then make recommendations for policy or program changes based on research and best practices
Establish, maintain and update database, spreadsheets and other background materials for proper personnel records and reports including EEO, OSHA, employee lists, change of status, job classification and wage changes, among others, respond to survey requests, and post applicable legal notices and update as required
Ensures that post selection guidelines are followed including making job offers, coordinating pre-employment testing procedures as needed, and ensuring a streamlined onboarding process for both the candidates and departments. Maintains all activities through applicant tracking system to ensure accurate data reporting
Provide information updates, advice and general communications on all HR functions to City personnel though answering daily questions and requests for personnel services in a timely, accurate and productive manner
Answers inquiries and provides guidance to customers which include employees, HR staff, other organizations, departmental time liaisons, personnel action liaisons and payroll, in person, through email, and on the phone. Adheres to City and human resources department customer service standards.
Responsible for updating and upkeeping the City Human Resources intranet.
Providing recommendations to the HRD on training needs, possible training programs, and problem areas and opportunities
Maintain the City"s employee risk management programs to reduce liabilities to the City.
Coordinate presentation of service awards, employee recognition programs, and other employee enrichment programs
Performs other duties as assigned
Qualifications
Education & Experience:
A bachelor"s degree from an accredited college or university in Human Resources Management, Organizational Behaviors, Business Administration, or a closely related field
Four (4) years of experience in human resources, benefits, compensation or a closely related field or an equivalent combination of education and experience.
Certifications:
Must possess a valid Utah driver"s license
Must possess a minimum of a SHRM-CP, PHR, or equivalent certification
Knowledge, Skills and Abilities
Knowledge, Skills and Abilities - Knowledge of:
Human Resources applicable Federal and State laws and reporting requirements
Compensation and Benefit pay plans
Basics of Benefits Management
Traditional and current recruitment and retention strategies
Working knowledge of payroll functions
General office management
General computer operations with an emphasis on payroll and HR programs
Correct use of English language and vocabulary
General municipal government operations
Proficiency with Windows operating systems, Microsoft Word and Excel; the operation of other office machines;
Working knowledge of basic computer software applications, including Windows, spreadsheet programs, and word processing programs; ability to learn and maintain financial software package used by the City.
Ability to:
Organize, prioritize, and meet deadlines
Interact with the public in all situations while maintaining a professional, pleasant, and courteous demeanor
Exercise sound and good judgment at all times
Deal regularly with sensitive or confidential information and therefore exercise considerable skill in information handling and privacy of records
Work with the Finance Director, City Manager, Department Heads and other supervisors regarding sensitive personnel matters
Establish and maintain effective and cooperative working relationships with vendors, contractors, co-workers, and supervisors
Utilize Microsoft Office programs, Caselle accounting software, BOSS benefits software and other HR software programs
Communicate in a concise and effective manner
Working Conditions
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions—including but are not limited to the job functions, qualifications, and competencies listed herein—of this job in the working conditions below. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The successfully candidate must be able to perform under the physical demands and work environment including but not limited to the following:
Sit at a desk or table to operate a computer and related equipment and to type, read, proofread, interpret, and apply information obtained therefrom for sustained periods of time while maintaining efficiency, attention to detail, alertness, proficiency, and accuracy.
Stoop and/or bend to move items into and between file drawers or boxes.
Regularly walk, stand, or stoop and periodically climb, balance, bend, stoop, kneel, crouch, and/or crawl.
Lift, carry, push, pull or move boxes weighing up to 30 pounds
Lift, carry, push, pull, or move carts of items weighing up to 100 pounds
The noise level in the work environment is usually moderately quiet while in the office.
This position requires the employee to be able to operate a car, pickup truck, van, or similarly situated motor vehicle.
Compensation and Benefits
Wage Range:
This position is an exempt position. The full wage range is as follows, please note hiring will normally occur between the minimum and the midpoint.
Minimum - $58,968
Midpoint - $72,218
Maximum - $85,488
Benefits:
The City offers a competitive benefits package including health, dental, life and long term disability insurance. The City participates in the Utah Public Retirement System (pension). In addition, the City does not participate in Social Security so no Social Security taxes are deducted from your paycheck. In lieu of the City"s Social Security contributions, the City contributes 6.2% of salary into a 401(k) retirement plan. Other benefits include 120 hours of paid time off (PTO) accrued annually, 40 hours of short-term medical accrued annually, 11 holidays annually, and a flexible work week.
Closing Date
Open until filled
Disclaimer
SUSPENSION OF PROCESS, ETC.:
The City reserves the right to reject any and all applicants, to waive any requirement set forth in this announcement, and to hire anyone as the City Manager or designee deems to be in the City"s best interest, all subject to legal requirements. Any application in response to this Announcement is at the applicant"s sole risk and expense. Although the City anticipates hiring one of the applicants responding to this announcement, there is no guaranty that any responding applicant will be hired.
Saratoga Springs is an Equal Opportunity Employer.
This job description is intended to describe the general nature and level of work being performed by the position. This description is not intended to be an exhaustive list of duties, responsibilities, and skill required for the position.
~ The City will provide reasonable accommodations as needed.
~ Pre-employment drug testing, proof of employment eligibility, and background check required. Application Special Instructions
The City of Saratoga only accepts applications using our on-line application available at www.saratogaspringscity.com. All candidates are required to submit an online application. Please attached any supporting documentation to your online applications such as cover letter, resumes, or proof of certifications.
Please contact the Human Resources Department at 801.766.9793 X187 or 801.766.9793 X121 if you have any questions.To apply, please submit the following City application form and attach a resume, a cover letter and any other supporting documentation you may have.
The City of Saratoga Springs is look for a Human Resources Specialist to join our team. This is a highly responsible position that administers a full range of human resource functions for the City organization and all personnel. Primary focus is on compensation, personnel records, personnel policies and procedures, classification, recruitment and hiring, employee orientation and benefit enrollment, risk management, and advice to managers and other employees.
The HR Specialist (HRS) has significant, daily contact with all levels of City personnel, retirees, attorneys, brokers, and the public. Contacts are generally for the purpose of dispensing information, providing technical advice or policy interpretation, and/or program coordination. Contacts by the HR Specialist may require the exercise of considerable judgment and/or diplomacy, and the ability to communicate policies clearly. The HRS deals regularly with sensitive or confidential information and therefore must exercise considerable skill in information handling, privacy of records and judgment. Excellent interpersonal skills are required. Job Responsibilities
Coordinate job recruitments including obtaining position authorization, reviewing job description for accuracy, and update if necessary, composing and place ads for public notice of job openings
Coordinate selection process by monitor hiring process and records, coordinate and advise management and applicants, schedule testing and/or interviews, and screening applicants according to established criteria
Conduct employee orientation and benefit enrollment with each new hire to include communications on City policies and programs and assistance with employee questions regarding pay and benefits
Coordinate and/or administer employee benefit programs by providing research support, working with contractors and vendors to establish annual insurance contracts, and overall assistance on benefit programs, policies and procedures
Assist employees to answer benefit questions, enroll in benefit programs, and process claims
Reviews payroll and works with Payroll Clerk to ensure accuracy
Responsible for data collection on salaries, benefits and key issues, track through Excel spreadsheets and other presentation aids for analyzing and publishing raw data and data summaries, then make recommendations for policy or program changes based on research and best practices
Establish, maintain and update database, spreadsheets and other background materials for proper personnel records and reports including EEO, OSHA, employee lists, change of status, job classification and wage changes, among others, respond to survey requests, and post applicable legal notices and update as required
Ensures that post selection guidelines are followed including making job offers, coordinating pre-employment testing procedures as needed, and ensuring a streamlined onboarding process for both the candidates and departments. Maintains all activities through applicant tracking system to ensure accurate data reporting
Provide information updates, advice and general communications on all HR functions to City personnel though answering daily questions and requests for personnel services in a timely, accurate and productive manner
Answers inquiries and provides guidance to customers which include employees, HR staff, other organizations, departmental time liaisons, personnel action liaisons and payroll, in person, through email, and on the phone. Adheres to City and human resources department customer service standards.
Responsible for updating and upkeeping the City Human Resources intranet.
Providing recommendations to the HRD on training needs, possible training programs, and problem areas and opportunities
Maintain the City"s employee risk management programs to reduce liabilities to the City.
Coordinate presentation of service awards, employee recognition programs, and other employee enrichment programs
Performs other duties as assigned
Qualifications
Education & Experience:
A bachelor"s degree from an accredited college or university in Human Resources Management, Organizational Behaviors, Business Administration, or a closely related field
Four (4) years of experience in human resources, benefits, compensation or a closely related field or an equivalent combination of education and experience.
Certifications:
Must possess a valid Utah driver"s license
Must possess a minimum of a SHRM-CP, PHR, or equivalent certification
Knowledge, Skills and Abilities
Knowledge, Skills and Abilities - Knowledge of:
Human Resources applicable Federal and State laws and reporting requirements
Compensation and Benefit pay plans
Basics of Benefits Management
Traditional and current recruitment and retention strategies
Working knowledge of payroll functions
General office management
General computer operations with an emphasis on payroll and HR programs
Correct use of English language and vocabulary
General municipal government operations
Proficiency with Windows operating systems, Microsoft Word and Excel; the operation of other office machines;
Working knowledge of basic computer software applications, including Windows, spreadsheet programs, and word processing programs; ability to learn and maintain financial software package used by the City.
Ability to:
Organize, prioritize, and meet deadlines
Interact with the public in all situations while maintaining a professional, pleasant, and courteous demeanor
Exercise sound and good judgment at all times
Deal regularly with sensitive or confidential information and therefore exercise considerable skill in information handling and privacy of records
Work with the Finance Director, City Manager, Department Heads and other supervisors regarding sensitive personnel matters
Establish and maintain effective and cooperative working relationships with vendors, contractors, co-workers, and supervisors
Utilize Microsoft Office programs, Caselle accounting software, BOSS benefits software and other HR software programs
Communicate in a concise and effective manner
Working Conditions
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions—including but are not limited to the job functions, qualifications, and competencies listed herein—of this job in the working conditions below. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The successfully candidate must be able to perform under the physical demands and work environment including but not limited to the following:
Sit at a desk or table to operate a computer and related equipment and to type, read, proofread, interpret, and apply information obtained therefrom for sustained periods of time while maintaining efficiency, attention to detail, alertness, proficiency, and accuracy.
Stoop and/or bend to move items into and between file drawers or boxes.
Regularly walk, stand, or stoop and periodically climb, balance, bend, stoop, kneel, crouch, and/or crawl.
Lift, carry, push, pull or move boxes weighing up to 30 pounds
Lift, carry, push, pull, or move carts of items weighing up to 100 pounds
The noise level in the work environment is usually moderately quiet while in the office.
This position requires the employee to be able to operate a car, pickup truck, van, or similarly situated motor vehicle.
Compensation and Benefits
Wage Range:
This position is an exempt position. The full wage range is as follows, please note hiring will normally occur between the minimum and the midpoint.
Minimum - $58,968
Midpoint - $72,218
Maximum - $85,488
Benefits:
The City offers a competitive benefits package including health, dental, life and long term disability insurance. The City participates in the Utah Public Retirement System (pension). In addition, the City does not participate in Social Security so no Social Security taxes are deducted from your paycheck. In lieu of the City"s Social Security contributions, the City contributes 6.2% of salary into a 401(k) retirement plan. Other benefits include 120 hours of paid time off (PTO) accrued annually, 40 hours of short-term medical accrued annually, 11 holidays annually, and a flexible work week.
Closing Date
Open until filled
Disclaimer
SUSPENSION OF PROCESS, ETC.:
The City reserves the right to reject any and all applicants, to waive any requirement set forth in this announcement, and to hire anyone as the City Manager or designee deems to be in the City"s best interest, all subject to legal requirements. Any application in response to this Announcement is at the applicant"s sole risk and expense. Although the City anticipates hiring one of the applicants responding to this announcement, there is no guaranty that any responding applicant will be hired.
Saratoga Springs is an Equal Opportunity Employer.
This job description is intended to describe the general nature and level of work being performed by the position. This description is not intended to be an exhaustive list of duties, responsibilities, and skill required for the position.
~ The City will provide reasonable accommodations as needed.
~ Pre-employment drug testing, proof of employment eligibility, and background check required. Application Special Instructions
The City of Saratoga only accepts applications using our on-line application available at www.saratogaspringscity.com. All candidates are required to submit an online application. Please attached any supporting documentation to your online applications such as cover letter, resumes, or proof of certifications.
Please contact the Human Resources Department at 801.766.9793 X187 or 801.766.9793 X121 if you have any questions.To apply, please submit the following City application form and attach a resume, a cover letter and any other supporting documentation you may have.
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