Administrative Assistant

Sargent Electric Company (www.sargentelectric.com) - Consistently named one of the Top Fastest Growing Companies by the Pittsburgh Business Times.  Also, awarded Safety recognition by Specialty Trades Insurance Company for the large company bracket and The Association of Union Constructors! Established in 1907, Sargent Electric Company has since evolved into one of the largest electrical contracting companies in the area. 

We are looking to hire a talented ADMINISTRATIVE ASSISTANT in our East Chicago, IN office.  The primary functions of this position include handling phone calls as well as data entry. 

RESPONSIBILITIES:

• Answering customer calls and direct those calls to the appropriate person. 
• Data entry support in accurate and timely manner.
• Receive and deliver mail to the appropriate person.  Related filing, as needed.
• Issue and distribute all PO’s / CO’s for customers.
• Deal with customers/vendors on all document control (creating amendments, requesting COI’s requesting new vendor/subcontractor paperwork, etc.)
• Create all subcontractor agreements/field work orders.
• Create all expense reports, boot reimbursements, check request for signature and process.
• When appropriate, participate in, and actively support, all Company training, safety and management development initiatives.
• Assume any additional duties and responsibilities as delegated by Sargent Electrical Management.

SKILLS:

• Excellent written communication skills.  Proficient with computers, particularly Microsoft Office applications, including the ability to type.
• Strong interpersonal and verbal communication skills and the ability to effectively communicate.
• Works efficiently under tight time frames, responds to requests in a timely manner, and communicates effectively as a team player.
• Understands the importance of being able to multi-task.

BASIC QUALIFICATIONS:

• 2 years on the job experience as an Administrative Assistant.
• Excellent computer skills including all Microsoft Office products.

PREFERRED QUALIFICATIONS:

• Bachelors or Associates Degree in Business or any other related degree.