Procurement Assistant

The Procurement Assistant will fulfill many administrative functions that align with the responsibilities of the Purchasing, Contracts, Accounting, and Shipping & Receiving teams. In this role, you will implement relevant business management concepts and processes.

• Maintaining assistance with processing (following the process from beginning to end of) Purchase Orders and assisting with administrative tasks, as needed, to support the Procurement Team.
• Performing a variety of purchasing duties.
• Maintaining records and files pertinent to purchasing, contracts and shipping receiving information.
• Purchasing routine, non-discretionary materials and supplies.
• Compiling, recording, and tracking pertinent purchasing, activities and pricing data.
• Within prescribed limits, checking status and expediting deliveries of material ordered and shipments received.
• Coordinating return of rejected or unsuitable orders.
• Responding to requests for purchasing data and status of material activities.
• Completing change orders and reconciling POs per invoices received, as well as obtaining invoices from vendors as needed. Maintaining the Open Order Report to ensure invoices are vouchered in a timely manner.
• Maintaining vendor relationships through phone calls and meetings.
• Setting up visitor requests for onsite visits to ensure clearance and badging is complete prior to the visit.
• Processing Request for Quotes and providing feedback and information to our internal customers.
• Fastenal Vendor Management Inventory (VMI) – processing badge updates and researching issues that may arise with the VMI machines.

Required Skills/Abilities:

• Good verbal and written communication skills.
• Good interpersonal and customer service skills.
• Good sales and customer service skills.
• Great organizational skills and attention to detail.
• Great time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to function well in a high-paced and at times stressful environment.
• Ability to quickly learn Purchasing Database Program & Contracts reporting methods.
• Ability to work autonomously, as well as in a team setting.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• High School Diploma or equivalent.
• Experience working or knowledge of Costpoint is preferred.
• Experience and/or working knowledge of the Federal Acquisition Regulations is preferred.

• Requires mobility and the ability to bend and reach
• May infrequently require lifting, carrying, pushing, and/or pulling materials weighing up to 30 pounds.
• Manual dexterity and coordination are required; repetitive hand motion (e.g., to operate computer keyboard)
• Vision at close distances and the ability to adjust focus for prolonged periods (i.e., computer screen)
• Ability to remain sedentary or stationary for prolonged periods of time
• Ability to write for extended periods of time
• Ability to work in an office setting for prolonged periods of time
• May be asked to carry up to 20 lbs. up and down a flight of stairs on a regular basis such as files, books, office equipment, etc.
• Occasional reaching overhead and lifting up to 15 pounds
• Ability to converse and communicate information with others
• Occasional exposure to chemical vapors and/or fumes in low non-hazardous concentration
• Potential to climb up and down steps on a daily basis
• Must be able to read and understand SDS