What are the responsibilities and job description for the Events & Logistics Executive position at Scarlett Entertainment?
Company Overview
Scarlett Entertainment are a leading entertainment agency, working with national and international accounts to provide first class entertainment for their events. With a roster of over 16,000 performers from around the world, Scarlett Entertainment supports both corporate and private clients to fulfil their entertainment briefs.
With offices worldwide, Scarlett Entertainment are a fast growing company looking for enthusiastic, pro-active and creative individuals to join their expanding team, with opportunities for future progression.
Job Summary
Positioned within a busy team, candidates would enjoy a varied workload within a high pressure department, and be comfortable going from task to task depending on changing priorities due to the nature of the business.
Key Responsibilities
- Responding to all logistical queries from clients and artists pre-event, to ensure all requirements are met from both sides
- Gathering Insurance documents, Risk Assessments, Method Statements from artists to ensure clients have all documentation required prior to the event
- Joining technical calls in the run up to events with the client, artist or production team
- Liaising between the Client and the Talent to ensure all logistical queries have been answered in the run up to the event, this could include for example parking queries, catering, event schedule questions, technical queries.
- Preparing client and artist contracts, ensuring terms and conditions align and all relevant details are included
- Preparing itineraries for booked events, to include finalised event timings and client/artist contact details
- Arranging national and international travel, booking accommodation for artists and staff when required and preparing detailed travel itineraries
- Managing visa applications for artists
- Being an out of hours point of contact for artists, clients and staff, calmly managing any issues should they arise
Skills
- Understanding and previous experience of the events industry, with a passion for entertainment and artist/client relations
- Excellent communication skills, both written and oral
- Strong accuracy skills, with a high attention to detail
- Experience of working in a fast paced environment, with a high workload
- IT literate, to include compatible with CRM systems and online research
- Approachable and calm manner, with the confidence to work across multiple departments
- Experience in writing and/or approving contracts
- Experience of organising travel, accommodation and visas (preferred but not essential)
Job Type: Full-time
Salary: $30,000.00 per year
Schedule:
- Monday to Friday
Work Remotely:
- Yes