Job Posting for Office Administrator at Schaedler Yesco Distribution

Schaedler Yesco Distribution, a proudly family and employee-owned, local electrical distributor is now hiring for an Office Administrator! For 100 years we have been the leader in electrical distribution in Pennsylvania, with additional branches located in Ohio and New York! Our customer-first approach and best-in-class culture have made us one of the premiere employers in Pennsylvania, having been recognized as one of Pennsylvania's Top Places to Work in 2023!

As a Schaedler Yesco Distribution employee-owner, you would be eligible for:

Participation in our Employee Stock Ownership Plan (ESOP). You would become an equal shareholder in our business!
Opportunities for quarterly bonuses that are not tied to personal metrics.
A comprehensive benefits package that includes health/dental/vision and a matching 401k!
A best-in-class culture and working environment.

The Office Administrator will provide administrative support to various executives, managers, and departments of the Corporate Headquarters. Additionally, the Office Administrator is responsible for welcoming visitors, coordinating meetings and appointments, and managing all incoming communications.

Essential Functions

Provide administrative support for various departments/managers/executives

drafting correspondence, creating presentations, data collection, and preparation of different reports

Greet vendors, customers, job applicants, and other visitors and confirm appointment(s) with requested employees
Travel arrangements – complete registrations, book travel accommodations, transportation, and itineraries for attendees
Managing communication –

handling phone calls, emails, and faxes coming into the main console

Reception duties –

greeting visitors, answering inquiries, directing them to appropriate contacts

Scheduling and meeting coordination –

coordinating appointments, meetings, and conference calls for executives and others. Arrange meeting spaces, and restaurant reservations, prepare agendas, take/type meeting minutes, and distributing to attendees.

EMG, ESMG, QMG meetings
NAED booth sessions
AD booth sessions
Customer/vendor visits to the Corporate Office
Misc requests for meetings/calls

Office Maintenance –

overseeing office supplies, including paper goods, cleaning supplies, and miscellaneous food we keep onsite for meetings
Coordinate the ordering and distribution of office, cleaning, and lunchroom supplies throughout the company

Order, set up, and clean up lunch for meetings and training events
Must adhere to strict confidentiality at all times and will be required to sign a non-disclosure agreement

Competencies

Excellent customer service skills
Strong organizational skills with a high degree of attention to detail
Outstanding verbal and written communication skills
Ability to multitask and work in a fast-paced environment
Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook)

Clearances And Certifications

U.S. Citizenship or U.S. Permanent Resident status is required.

Education And Experience

Prior Office Administration Experience (3-5 years) Required
High School Diploma required
Associate’s or Bachelor’s Degree in Business Administration or a related field preferred
Experience with Epicor Eclipse ERP System preferred
Experience with Mitel Phone System or other comparable phone systems preferred

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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