Secretary

Description

$15.84/hr

Helping people reclaim the life they deserve

At Schenectady Community Action Program (SCAP), we believe in supporting one another as we all work collaboratively towards one common goal - eradicating poverty. By joining our team, you will be joining in the mission to help improve communities, alleviate poverty, and change people's lives. SCAP is an anti-poverty agency dedicated to serving low-income individuals and families who "are in economic, educational or social need.". We recognize the importance of employee satisfaction and will provide you with all the tools you need every step of the way. Here at SCAP, we will provide you with competitive wages, work-life balance, career advancement and an amazing benefits package.

We believe that empowering people is the best way to help families move out of poverty. Come join our team if you're looking to make a positive impact on our local community.

What SCAP offers for you!

• Paid Personal Time
• Paid Sick Time
• Company Holidays
• Medical Insurance
• Dental & Vision Insurance
• 403(b) with Company Match!
• Flexible Spending Accounts
• Referral Program
• Employee Assistance Program (EAP)
• Parental Leave
• AND MORE!

Responsibilities

• Efficiently and accurately perform secretarial work for the Head Start Management and Administrative Team including but not limited to: word processing, typing, filing, answering phones, greeting visitors, scheduling appointments, and ordering supplies, conducting mailings and run errands.
• Responsible for reception at the Main Program Center and answering all calls on a multi-line phone system with a customer friendly manner, forwarding all calls accurately and taking accurate messages. This includes receipt and distribution in an appropriate manner all incoming and outgoing faxes. Make a daily mail run to the agency Main Office dispersing inter-office mail to appropriate person.
• Process and track Enrollment Applications, using technology to efficiently and accurately complete this task in a timely manner.
• Systematize, organize and maintain accurately and efficiently all required records, files, reports, client data and mailing lists.
• Provide technical computer support to all staff efficiently and effectively.
• Follow-up on routine or needed maintenance on all office equipment in a timely manner.

Qualifications

Requirements

• Associates Degree in Business, Secretarial Science or related field, or demonstrated office management experience.
• Demonstrated written and verbal communication skills.
• Computer literacy required including the use of technology that creates efficient systems. Experience with Microsoft Office Products required.
• Must display a commitment to team approach problem solving and be willing to work a flexible schedule as requested.
• Display a customer friendly approach to parents, staff and community and proficiently answer a multi-line phone system.
• Knowledge and understanding of issues related to individuals and families in poverty. Ability to build upon the strengths of those we serve with diverse racial, cultural, social, educational and economic backgrounds, including high risk populations, to provide high-level services and lasting solutions to fit each individuals and family's needs.
• Must provide on a biennial basis a physical from a licensed health care provider, clearing you under New York State Day Care regulations.
• Background check is required prior to employment as required by NYS Day Care regulations and Federal Head Start Performance Standards.

If you are a motivated individual and see yourself in this role, please complete our application and we will follow up with you on the next steps of the interview process.

Schenectady Community Action Program is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or handicap, veteran status, or any other basis prohibited by law.