Operations Specialist (Portland, OR)

Operations Support Specialist (Portland, OR)

Important Job Information
Pay: $25.00 per hour full benefits
Hours: Monday - Friday from 8 am - 430 pm
Working Conditions: Office / Metals Scrap Yard
Type of work: Administration / Analysis / Use of Excel / Reports
****Note: This position is located in Portland, OR*****

Founded in 1906, Schnitzer Steel has become one of the nation's largest recyclers of scrap metal. Today, Schnitzer operates 95 recycling facilities, including seven deep water ports – on both U.S. coasts and in Hawaii and Puerto Rico – which enable efficient delivery of processed scrap metals to steel mills and foundries around the world.

The Commercial Operations Support Specialist provides direct administrative support as to the collection, maintenance and updating of information in the SAI Scrap Management System.

Essential Functions:

• Enters all supplier pricing and adjustments into scrap management system (SAI) upon approval from Commercial Operations management.
• Prepares and issues "check-in" worksheets for the unloading of mixed shipments of material from industrial/commercial suppliers. Upon the receipt of completed "check-in” worksheets, reviews for discrepancies, reconciles, assigns pricing as necessary and forwards to Office Manager for entry into scrap management system (SAI).
• Reviews unpaid scale tickets for industrial/commercial suppliers to confirm correct pricing, material, inclusion of shipment number/reference, container/vehicle number, etc. Completes and submits Adjustment Worksheet to Commercial Operations management for approval as necessary to correct ticket.
• Prepares industrial/commercial account settlement statements for material received and assembles payment package for submission to Accounts Payable Clerk.
• Maintains pricing records within SAI for all methods of pricing to include, but not limited to, Board, Special, Formula and Contract pricing as directed by Commercial Operations management and supported by proper approved pricing worksheets.
• Provides administrative function for "Toll Processing" customers, retaining tickets and maintaining documentation until processing date. Upon processing, prepares tolling reports, invoice(s) for services, scale tickets for recovery purchases and entries as required into scrap management system (SAI).
• Runs Daily Reports as requested by Commercial Operations management and distributes as requested.
• Runs Daily Reports to identify and correct freight errors for Purchase and sales tickets for assigned facilities.
• Runs Daily Invoice Register to update Sales Tickets and produce Customer Invoices.
• Assembles sales packets for each shipment and submits to Commercial Operations management for review/approval.
• Provides detailed supplier/customer reports and forwards to supplier/customer as instructed by Commercial Operations management.
• Prepares Supplier Master File, Pricing and Adjustment Worksheets as necessary to support Commercial staff and submits to Commercial Operations management for approval.

Internal contacts is by phone, email and face-to-face contact with others, specifically the General Manager, Yard Manager and Operational supervisors.

External contact is by phone, email and face-to-face contact with others, specifically vendors and customers.

Job Conditions:

Average office environment, with occasional exposure to dirt and dust related to scrap yard environment. Outdoor industrial environment involving heavy equipment and all weather working conditions is standard. Some travel is involved to inspect off-site work projects. Constant interruptions, changing schedules, and often extremely short time deadlines significantly increase job pressures. Overtime is common depending on how much time is required to finish a job.

Physical Activities Required to Perform Essential Functions:

Ability to lift and carry up to 10 pounds occasionally; sit for extended periods of time, up to 6-8 hours per day; write by hand and keyboard for extended periods of time, up to 6-8 hours per day; assemble papers, paper punch, staple, file; apply sufficient force to open and close file drawers. Ability to communicate by speech and hearing continuously. Communication is primarily by phone, email and sometimes in person, with other departments within the Schnitzer Group. Visual acuity needed for close detail work, preparing and analyzing data figures, accounting, and computer use.

Qualifications:

Bachelor’s degree or equivalent experience with minimum experience in a metals recycling industry or related industrial environment is preferred. This position requires possession of a valid driver’s license and the ability to drive an automobile.

Tact and the ability to communicate on a professional level to employees of all levels from staff to senior management, both orally and in writing. Ability to apply principles of logical or scientific thinking to define problems, establish facts and draw valid conclusions in controlled situations. Ability to interpret an extensive variety of technical material in books, manuals, texts, etc. Ability to analyze and interpret financial data for the facility.

Excellent typing skills, (both speed and accuracy) primarily with MS Office applications, some typewriter; transcriber, calculator competency; excellent oral and written communication skills; initiative and self-motivation to implement ideas to accomplish smooth work flow; ability to determine priorities when dealing with a number of conflicting demands; high degree of integrity, diplomacy and confidentiality; professional telephone manners and interpersonal skills. Ability to understand and carry out instructions furnished in written, oral or diagrammatic form and to deal with problems involving several specific variables in or from standard situations.

PLEASE NOTE: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.

All U.S. applicants must be 18 years of age or older and all Canada applicants must be 16 years of age or older.

Schnitzer Steel Industries, Inc. participates in e-verify for all U.S. new hires.

An offer of U.S. employment by Schnitzer Steel Industries, Inc. or any of its subsidiaries is contingent on the satisfactory completion of a post-offer drug screen and background check.

All new hires must review and sign an Arbitration Agreement. This applies to all U.S. non-union employees.

As an Equal Opportunity Employer, Schnitzer Steel Industries, Inc. does not discriminate on the basis of race, religion, color, sex, marital status, disability status, national origin or ancestry, veteran status, age, prior industrial injury, sexual orientation, genetic information, or any other protected status under local, state or federal law.

Job Type: Full-time

Pay: $25.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Overtime

Application Question(s):

• This position is located in Portland, OR. Are you within driving distance to Portland, OR?
• This position is Monday - Friday from 8am - 430pm. Are you willing and able to work this schedule?
• What is an acceptable hourly rate that you'd accept for this position?
• Why do you think you'd be a good fit for the Operations Specialist position?
• What is your personal email address?

Education:

• High school or equivalent (Preferred)

Experience:

• Administration: 1 year (Preferred)
• Customer service: 1 year (Preferred)
• Accounts payable/receivable: 1 year (Preferred)
• Microsoft Office: 1 year (Preferred)

Work Location: Multiple Locations