Finance Clerk - SAU Office

POSITION TITLE: FINANCE CLERK - SAU OFFICE

Job Description Approved By: SAU 70

Date:

12/5/2022

General Purpose:

The Finance Clerk has responsibility for day-to-day processing of computerized and manual accounting transactions. These will include payroll and accounts payable transactions as well as a wide variety of accounting items. The position requires the ability to successfully communicate with associated entities daily.

Reports to:

Finance Manager

Supervises:

N/A

Submit applications athttps://sau70.tedk12.com/hire/ViewJob.aspx?JobID=414

POSITION DUTIES AND RESPONSIBILITIES:

Except as specifically noted, the following functions are considered essential to this position:

• Confer regularly with administrative offices at each of the schools to exchange information and investigate and resolve discrepancies or problems
• Provide training and assistance to building level faculty and other staff related to the accounting and financial software and systems ensuring accuracy and compliance. Report software issues to IT and work in conjunction with them to ensure productivity
• Processing and payment of purchase orders, payment requests and related procedures/problems always monitoring transactions/statements for accuracy and compliance with policies
• Preparation of vendor checks for mailing
• Filing of paid bills and vouchers
• Process payroll and paycheck distribution, upload ACH files to the appropriate bank accounts
• Assists Information Technology with vendor communication, general departmental questions and purchase order maintenance
• Assists with preparation of documents for audits
• Assist in maintaining a professional, friendly, positive and respectful work atmosphere with an emphasis on teamwork and provide effective and timely direct service to school and district stakeholders as needed or requested
• Must comply with all SAU 70 District policy and building / department rules, procedures, practices and objectives
• Any and all other duties as assigned

This general outline illustrates the type of work, which characterizes the Job Classification. It is not an all-encompassing statement of the specific duties, responsibilities and qualifications of individual positions assigned to the classification.

Evaluation:

• Performance of duty responsibilities will be reviewed annually by the Finance Manager

TERMS OF EMPLOYMENT:

• Full-Time

• Year-Round

• Non-Exempt

MINIMUM QUALIFICATIONS:

Education and Experience:

• Bachelors Degree in Accounting preferred or relevant experience
• Two to Four (2-4) years of relevant experience

Necessary Knowledge, Skills and Abilities:

• Ability to maintain confidentiality at all times
• Ability to remain calm in difficult situations
• Ability to successfully multitask within the role
• Ability to accurately and expeditiously type correspondence, reports and memoranda according to standard business practices
• Ability to communicate effectively with others, both orally and in writing
• Ability to understand and follow oral and/or written policies, procedures and instructions
• Ability to operate a personal computer using standard or customized software applications appropriate to the assigned tasks

LICENSURE AND CERTIFICATION REQUIREMENTS:

• None

PHYSICAL ACTIVITY REQUIREMENTS:

Please see attached

PHYSICAL ACTIVITY REQUIREMENTS:

Primary Physical Requirements:

(Not, Rarely, Occasionally, or Frequently Required)

1. Lift up to 10 lbs:

Frequently required

2. Lift 11 to 25 lbs:

Occasionally required

3. Lift 25 to 50 lbs:

Rarely required

4. Lift over 50 lbs:

Not required

5. Carry up to 10 lbs:

Frequently required

6. Carry 11 to 25 lbs:

Rarely required

7. Carry 26 to 50 lbs:

Not required

8. Carry over 50 lbs:

Not required

9. Reach above shoulder height:

Occasionally required

10. Reach at shoulder height:

Occasionally required

11. Reach below shoulder height:

Occasionally required

12. Push/Pull:

Rarely required

Hand Manipulation:

(Not, Rarely, Occasionally, or Frequently Required)

1. Keyboarding:

Frequently required

2. Gross Manipulation:

Frequently required

3. Fine Manipulation:

Not required

Other Physical Consideration:

(Not, Rarely, Occasionally, or Frequently Required)

1. Twisting:

Not required

2. Bending:

Occasionally required

3. Crawling:

Not required

4. Squatting:

Occasionally required

5. Kneeling:

Not required

6. Crouching:

Occasionally required

7. Climbing:

Not required

8. Balancing:

Rarely required

During the Work Day, Employee is Required to:

1. Sit:

up to 3 consecutive hours

2. Stand:

up to 3 consecutive hours

3. Walk:

up to 1 consecutive hour

Cognitive and Sensory Requirement(s):

• Effectively exchange and receive information and instructions, and respond to inquiries;

• Communicate with others;

• Observe students and staff to ensure safety.

Not Required

Work Environment: Inside: up to 100%

Outside: up to 20%

Work Surface(s): Office Desk, Office Chair

Carpeted floor, tile floor

Other Training, Skills and Experience Requirements:

Ability to work with staff, students, parents, and the community

Other Considerations and Requirements:

The physical demands of an employee in a Finance Clerk role are minimal. The employee is occasionally required to do some lifting. Employee is typically able to sit and stand as needed.

Applicants will be subjected to a criminal background check as required by state law.