District Registrar

SCHOOL CITY OF EAST CHICAGO

Vacancy

POSITION: District Registrar

REPORTS TO: Director of Information Technology

START DATE: Upon Board Approval

Job Goal: Responsible for continuous operation of the district data network and for the input, output and processing of district applications including student information systems. Is accountable for the collection, recording, and recovery of the districts information.

Minimum Qualifications (Knowledge, Skills and/or Abilities Required):

• High School Diploma, or GED Equivalent

• One to three years in Database and PC experience
• Google Chrome Management preferred
• Microsoft Office Specialist preferred
• Experience with student information systems preferred

Duties and Responsibilities:

• Entering and managing data within the districts database software
• Maintaining up-to-date and precise student records, enabling effective decision-making and resource allocation.
• Conduct training sessions for registrars (clerk 2) across the district, focus on enhancing the skills and knowledge of registrars in their respective roles, fostering a culture of continuous improvement and professional development.
• Serve as the compliance monitor and tracker for student health records, with a specific emphasis on immunization records across all grade levels.
• Maintaining up-to-date and precise transfer, enrollment and immunization records
• Ensuring the information is enter accurately in the system and follow proper procedures for formatting and securing data
• Maintain databases for various types of activities and functionalities
• Retrieve data from a database relating to administrative tasks and functions
• Responsible for the collection, recording and retrieval of information
• Experience in the Skyward School Management Software Program
• Assign and maintain appropriate security level account access to District and users of Skyward School Management System
• Generate and export data files utilized for mandatory scheduled state reporting to the Indiana Department of Education
• Run/Print report cards and forms
• Sign, burst, and decollate data processing forms
• Maintain the student database throughout the district by entering enrollees, entering changes to the existing database and coding students properly
• Keeps student database files up to date, including free and reduced lunch applications, student history files, student medical information, book rental fees, delinquencies, grades, and attendance
• Help desk with district data network operations and student system data base users
• Assist counselors and principal with master schedule
• Notify data processing manager immediately of system malfunctions
• Training of teachers, clerks, and users in operation maintenance of districts student database and programs
• Will need to efficiently manage a large amount of information that is often sensitive or confidential
• Any and all assigned duties

Salary

Range $45-$55K based on experience

Working Conditions and Physical Environment

Must have the ability to sit and stand for extended periods of time; exhibit manual dexterity to dial a telephone, to enter data into a computer terminal; hear and understand speech at normal levels; physical agility to lift up to 50 pounds; to bend, to stoop, to sit on the floor, to climb stairs, to walk and to reach overhead.

This job description in no way states or implies that these are the only duties to be performed by this employee. The Data Technician Assistant will be required to follow any other instructions and to perform any other related duties as assigned by appropriate administrator. School City of East Chicago reserves the right to update, revise or change this job description and related duties at any time.

This position is non Union and does not require bonding.

Application Deadline: Open Until Filled

Please submit a letter of interest and credentials/resume to:

Director of Human Resources

School City of East Chicago

1401 East 144th Street

East Chicago, IN 46312

HumanResources@ecps.org