Administrative assistant - 12 month

The School District of West Salem is right next door to La Crosse in the beautiful Coulee Region of Western Wisconsin. Our 3 buildings are within walking distance of each other on an approximate 100-acre campus on the edge of town. Students in grades K-12 are issued MacBooks or iPads as part of its 1:1 digital learning environment. The School District has approximately 1850 students within its three buildings. Our district has a 4K-4 elementary school, 5-8 middle school and a 9-12 high school. The elementary school has approximately 700 students.

Check out our testimonials video on our Employment Opportunities Page:

https://www.wsalem.k12.wi.us/content/district/employment-opportunities

West Salem Elementary School is seeking an Administrative Assistant (12 month) with strong phone, computer and clerical skills. Exceptional customer service skills are a must.
Working knowledge of Skyward preferred.

12-month position, 7:30-4:00.

SKILLS, KNOWLEDGE AND ABILITIES
A. Monitor the collection, record and deposit of all monies weekly with the district business office.

B. Maintain an adequate inventory of supplies for the operation of the school and staff.

C. Serve as the elementary school Accounts Receivable and Payables support person.

D. Maintain records of student admissions and transfers to other district.

E. Process all purchase orders.

F. Sort and open mail and notify staff of package arrival.

G. Secure substitutes for absent staff members in emergencies. Monitor and verify all absences by staff members daily in Frontline, and forward a reconciled report to the payroll clerk.

H. Forward all signed time sheets to the district payroll clerk by Tuesday of each week.

I. Administer minor first aid in the absence of the school nurse.

J. Keep attendance records and call the homes of students not in school and not reported as absent.

K. Function as the building receptionist and greet persons entering the office.

L. Maintain student cumulative records.

M. Update the district website for the school.

O. Maintain the Skyward and Educlimber data system for the school building.

P. Maintain an orderly flow of communication with staff and parents/guardians West Salem School District Policy 941 2

Q. Be knowledgeable of and carry out the West Salem School District policies.

R. As a representative of the school district, deal with the public and school employees in a courteous and professional manner.

S. Perform all other duties as the elementary Principal, associate principal or the superintendent may determine.

The Board does not discriminate in the employment on the basis of race, color, national origin, age, sex (including gender status, change of sex, sexual orientation, or gender identity), pregnancy, creed or religion, genetic information, handicap or disability, marital status, citizenship status, veteran status, military service (as defined in 111.32, Wis. Stats.), ancestry, arrest record, conviction record, use or non-use of lawful products off the District’s premises during non-working hours, declining to attend an employer-sponsored meeting or to participate in any communication with the employer about religious matters or political matters, or any other legally protected category in its programs and activities including employment opportunities.

Job Type: Full-time

Pay: $19.83 - $21.43 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• West Salem, WI 54669: Relocate before starting work (Required)

Work Location: In person